Finance & Admin Officer

This position supports the Access to Climate Security and Environmental Justice project in Gwadar, Balochistan, with a focus on managing the financial, administrative, logistical, procurement, travel, and operational aspects of the project. The role reports directly to the Project Manager and is designed to ensure smooth project execution within approved budgets and organizational guidelines over a seven-month period. The successful candidate will play a critical role in maintaining accurate financial records, coordinating logistics for various project activities, and ensuring compliance with donor and organizational requirements.

Key Responsibilities

- Manage all project financial, administrative, logistical, procurement, travel, and operational needs in line with approved procedures and budget constraints.
- Maintain accurate and up-to-date financial documentation, including vouchers, invoices, receipts, payments, expenditure records, and budget utilization reports.
- Assist in the preparation and monitoring of project budgets, cash flow forecasts, expenditure tracking, and financial analysis to support effective financial management.
- Coordinate logistics for project-related meetings, consultations, workshops, field activities, travel arrangements, venue bookings, supplies, and other events.
- Ensure proper maintenance of administrative and financial documentation and project records to facilitate audits and reporting.
- Prepare periodic financial updates and assist the Project Manager in monitoring budget performance and expenditure against approved activities.
- Compile and coordinate project completion financial reports and conduct thorough financial analysis to ensure accuracy and completeness.
- Support procurement and contracting processes while maintaining all relevant documentation in compliance with organizational policies.
- Ensure strict adherence to organizational, donor, and project-specific financial and administrative requirements.

Required Qualifications

- Bachelor’s degree in Accounting, Finance, Commerce, Business Administration, or Humanities.
- Minimum of four years of relevant experience in financial management, administration, event coordination, travel, logistics, and operations management.
- Proven experience managing finance and administration for development, governance, stabilization, or community-based projects involving collaboration with communities and government institutions.
- Strong skills in financial recording, budgeting, expenditure tracking, reconciliation, and financial reporting.
- Demonstrated ability to prepare project completion financial reports and conduct detailed financial analysis.
- Excellent organizational, documentation, communication, and coordination skills.
- Proficiency in MS Office, particularly Excel, and familiarity with financial record-keeping systems.

Preferred Qualifications and Additional Information

- Experience working on donor-funded projects, including those funded by UN agencies or international NGOs, will be considered an advantage.
- The organization maintains a strict zero-tolerance policy towards Sexual Exploitation and Abuse. All candidates will undergo comprehensive background checks and stringent vetting processes.
- As an equal opportunity employer, female candidates are strongly encouraged to apply.
- This role requires immediate filling, and applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.

This opportunity offers a chance to contribute to impactful climate security and environmental justice initiatives in a dynamic and challenging environment, supporting sustainable development goals in Gwadar, Balochistan.