Finance & Administrative Officer

TLScontact partners with governments worldwide to deliver visa and consular services on their behalf, serving travelers and citizens efficiently. Leveraging extensive experience in secure visa processing, we extend our expertise to a broad range of government and citizen services both internationally and domestically. By embracing innovative technologies, we assist governments in their digital transformation efforts, enhancing operational efficiency and customer satisfaction.

Key Responsibilities

The Finance & Administrative Officer will support financial, accounting, administrative, and HR functions for TLScontact in Pakistan. This role involves close coordination with the local subcontractor AEG, external accounting, tax and payroll providers, banks, suppliers, the Center Manager, and Regional Management. The officer ensures accuracy, completeness, and timely transmission of financial and administrative information.

- Maintain detailed records of local revenues, costs, invoices, payments, and supporting documents.
- Prepare and update financial trackers, accounting records, and payment schedules for local and regional use.
- Collect, verify, and organize accounting documentation for internal and external finance teams.
- Assist with monthly accounting closures, reconciliations, fixed asset tracking, and financial reporting.
- Coordinate with Regional Finance on financial matters including audits, statutory reporting, and cost monitoring.
- Manage client invoicing processes, ensuring compliance with contractual terms and maintaining invoicing calendars.
- Verify invoice data against operational volumes and maintain supporting documentation.
- Monitor invoice payments, outstanding receivables, and support invoice reconciliation.
- Review supplier invoices for accuracy and compliance; prepare payment requests and maintain payment records.
- Serve as the primary liaison between TLScontact and AEG for finance and administrative matters, verifying subcontractor invoices and services.
- Coordinate with external accounting, tax, and payroll providers, ensuring timely submission of documentation and adherence to deadlines.
- Prepare monthly payroll inputs, review payroll outputs, and support payroll approval and payment processes.
- Manage banking relationships, petty cash, supplier coordination, office supplies, and administrative records.
- Support travel arrangements, expense reporting, meeting logistics, and legal documentation requirements.
- Maintain personnel files and employee administrative records; assist with onboarding, offboarding, attendance, and benefits administration.
- Support deployment activities including setup of financial, payroll, and administrative processes during project transitions.
- Report regularly to the Center Manager and coordinate with Regional Finance, HR, and Management teams.
- Ensure compliance with TLScontact’s financial and administrative procedures, maintain confidentiality, and support audit activities.
- Participate in security-related training and activities, reporting any security incidents promptly.
- Perform additional tasks as assigned by management.

Required Qualifications

- Bachelor’s degree or higher in Accounting, Finance, Business Administration, Management, or a related field.
- Minimum of 2-3 years of relevant experience in administration, accounting, or finance.
- Strong knowledge of administrative tasks, accounting processes, invoicing, payment follow-up, and payroll coordination.
- Good understanding of financial controls, documentation, and reconciliation procedures.
- Experience working with external accounting, tax, or payroll providers is highly desirable.
- Proficiency in Microsoft Office applications, especially Excel.
- Excellent command of English, both written and spoken.
- Strong organizational skills, attention to detail, and ability to meet deadlines.
- High integrity and ability to handle confidential financial and employee information.
- Familiarity with Pakistan’s accounting, taxation, payroll, and employment regulations is an advantage.

Preferred Qualifications and Benefits

- Experience coordinating with subcontractors and managing complex financial workflows.
- Ability to work collaboratively with regional and local teams.
- Opportunity to contribute to a dynamic international organization supporting government digital transformation.
- Work location is in person in Pakistan.

Candidates are encouraged to provide their monthly gross salary expectations and earliest available joining date during the application process. Proficiency in English is preferred for this role.