Finance & Administrative Support Specialist

Evernex is committed to giving IT parts a second life, reducing waste, and supporting critical systems across industries such as healthcare, banking, and transportation. With a global presence spanning cities like Paris, Melbourne, Dubai, and Kuala Lumpur, we aim to create a greener, smarter, and more sustainable IT future. As a Finance & Administrative Support Specialist based in India, you will play a vital role in maintaining financial accuracy, administrative compliance, and smooth daily operations. You will act as a crucial link between local teams and global functions including finance, HR, IT, and external authorities, ensuring efficient processes and supporting month-end closings, revenue tracking, and a well-managed office environment.

Key Responsibilities

Finance & Accounting: Serve as the primary local contact for auditors, tax authorities, and the company secretary. Support month-end closing activities, perform reconciliations, manage collections, and ensure local billing practices align with global standards.

Sales Administration & Collections: Optimize sales order workflows, monitor aging reports, and resolve any billing discrepancies between sales teams and customers. Provide accurate revenue and collection forecasts to regional finance teams.

HR & Administrative Liaison: Assist with local HR operations including onboarding, payroll data management, license renewals, and compliance with Indian labor regulations. Facilitate communication between the Indian subsidiary and global headquarters.

Office & Facility Management: Oversee daily office operations, including health and safety protocols, security, and maintenance. Manage vendor relationships and coordinate office events such as emergency drills and training sessions.

IT & Document Management: Coordinate workstation setups and equipment recovery in collaboration with IT. Handle document flow, stamp duties, courier shipments, and lease administration to ensure smooth operational support.

Required Qualifications

You bring experience in finance, administration, or operations support, preferably within a multinational or fast-paced environment. You are comfortable managing month-end closing, reconciliations, and collections processes. Highly organized and detail-oriented, you excel at managing multiple stakeholders including auditors, tax authorities, internal teams, and vendors. Strong communication skills enable you to effectively bridge local teams with global headquarters. You are proficient in ERP systems and standard office software, capable of handling documentation, reporting, and compliance tasks. Fluency in English and familiarity with Indian regulatory and administrative practices are essential.

Preferred Qualifications and Benefits

A background in HR coordination, facility management, or IT logistics is advantageous. Joining Evernex means contributing to meaningful global projects that promote smarter IT and environmental sustainability. The company culture is casual and collaborative, with minimal hierarchy, fostering trust, flexibility, and personal growth. Employees enjoy a fast-paced, multicultural, and inclusive workplace where every voice matters. Evernex values well-being, cooperation, compliance, and entrepreneurial spirit, offering continuous learning and career development opportunities. By working here, you will directly contribute to a more sustainable IT future and witness the positive impact of your efforts.