- Ensure that all the relevant documents related to delivery Challan (like Purchase Order, Transaction Form, Customer Profile etc.) are enclosed and duly signed by authorized personnel.
- Verify the content of the Purchase Order / Transaction Forms against the SCM entry made by PO Department on Delivery Challan (before invoicing). In case of any discrepancies, enquire from the PO Department or Sales Department (where necessary) and try to resolve on same day or maximum by next day (subject to circumstances). All the variances must be with consent / approved with the director / competent authority.
- Ensure that each discount or amendment must be as per the policy and approved by directors / competent authority.
- Preparing Commercial and Sales Tax invoices within 2-3 working days after receipt of complete documentation of delivery Challan.
- Ensure that required documents (Withholding Tax Certificate, Sales Tax Withholding Certificate, Bill of Entry / Sales Tax Return etc) must be attached with invoices (where required).
- Ensure that all billing procedures are as per Sales Tax Law.
- Proper filing of all documents as per Law applicable and as per the direction by Supervisor.
- Reconcile that customers selected for invoices are same in both software and also ensure values, quantities and other specifications are same.
- Timely preparation of reports for monthly Sales Tax Return.
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