Fleet Manager

The Fleet Manager plays a critical role in overseeing the organization’s fleet of vehicles and equipment to ensure safety, reliability, compliance, and cost efficiency. This position involves managing all aspects of vehicle acquisition, maintenance, repairs, licensing, fuel usage, driver compliance, and overall fleet performance. The Fleet Manager ensures that operations align with company policies and regulatory standards while optimizing fleet utilization and controlling costs.

Key Responsibilities

- Manage daily operations of the company’s fleet of vehicles and equipment, ensuring smooth and efficient functioning.
- Develop and implement preventive maintenance schedules to reduce downtime and extend vehicle life.
- Coordinate inspections, repairs, and warranty services with internal technicians and external vendors.
- Monitor fleet performance metrics including utilization rates, fuel consumption, and operating expenses.
- Ensure compliance with federal, state, and local regulations such as DOT, OSHA, and environmental standards.
- Maintain accurate and up-to-date records for vehicle registrations, titles, insurance, permits, inspections, and maintenance history.
- Oversee the acquisition, replacement, disposal, and lifecycle management of fleet assets.
- Negotiate contracts and pricing agreements with vendors, repair shops, leasing companies, and fuel suppliers.
- Monitor driver qualifications, licensing, training, and adherence to company safety policies.
- Investigate vehicle accidents, coordinate insurance claims, and implement corrective actions.
- Develop, enforce, and update fleet policies and procedures to maintain operational standards.
- Prepare detailed reports and analyze fleet data to identify cost-saving opportunities and operational improvements.
- Manage fleet budgets and recommend capital expenditures based on fleet needs and company goals.
- Coordinate after-hours support when necessary to address urgent fleet issues.

Required Qualifications

- High school diploma or equivalent is required.
- Bachelor’s degree in Business Administration, Logistics, Transportation Management, or a related field is preferred but not mandatory.
- Minimum of 3 to 5 years of experience in fleet management or transportation management.
- Experience managing commercial vehicle fleets is preferred.

Knowledge, Skills, and Abilities

- Strong understanding of fleet maintenance and repair best practices.
- Familiarity with DOT regulations, FMCSA requirements, and vehicle safety standards.
- Proficiency with fleet management software and GPS/telematics systems.
- Excellent analytical skills with the ability to manage budgets and interpret fleet performance data.
- Strong organizational and time management capabilities.
- Effective communication and leadership skills to manage teams and vendor relationships.
- Skilled negotiator with experience dealing with vendors and service providers.
- Proficient in Microsoft Office Suite, particularly Excel.
- Ability to analyze reports and make informed, data-driven decisions.
- Strong problem-solving and decision-making skills.

This job description outlines the general nature and level of work expected and is not exhaustive. Responsibilities and qualifications may be adjusted to meet the evolving needs of the organization.