Coordinator Programme Management

(Reference No. TVET-SSP 2020/048)

A.  Responsibilities

The Coordinator Programme Management is responsible for supporting Programme Management (HoP) in technical and organisational aspects of the Programme as well as supporting its implementation and commission management (EU, BMZ, Norway, others). He/she is part of the PMU (Project Management Unit).

B.  Tasks

1.    Content related and technical implementation tasks

• Contributes to the technical and content conceptualization, including further development and implementation of the contract awarded
• Contributes towards planning of the Programme, as well as to proactively monitoring of Programme progress together with the TA M&E and Knowledge Management, identifies issues and supports team leaders in initiating appropriate corrective actions
• Supports the identification and management of risks to the Programme's successful outcome
• Prepares, coordinates, and quality assures progress reports and statements for the follow-up phase to the commissioning parties
• Contributes to effective quality assurance of the Programme - focusing inwardly on the internal coordination, knowledge management and consistency of the Programme, and outwardly on Programme objectives’ coherence with partners needs
• Supports the integration of cross-cutting issues, e.g. gender mainstreaming, migration and marginalized communities/people
• Supports the integration of corporate issues
• Prepares ToRs for third party service providers, is involved in their selection and prepares their contract requests
• Provides professional technical advisory services support in either
• one of four technical focus areas of the follow-up phase: (1) involvement of the private sector, (2) operationalisation of the reformed TVET system, (3) capacity development of vocational training personnel and (4) implementation of reformed vocational training services; or
• Monitoring & Evaluation

2.    Organizational implementation tasks

• Contributes towards the concept development, and denationalization of the organizational structure of the Programme
• Supports the internal and external Programme communication with donors, subcontractors and implementing institutions
• Facilitates the TVET donor sub-working group
• Provides support services for Programme Steering Committee
• Conceptualizes and prepares content for the quarterly TVET RSP team meetings
• Assists the Head of Programme in day-to-day management of his/her responsibilities
• Prepares and takes minutes of Management and other regular meetings
• Provides administrative, organizational and technical support to the Head of Programme (for example; preparation/review of documents, technical presentations, speeches)
• Supports the HoP as a focal point for the coordination of training for project staff
• Assists the HoP in regional/global programme activities (study tours, conferences, etc.)

Prepares and supports delegation visits to the programme 

C.  Required qualifications, competences and experience:

Qualification:

• Master’s degree in a relevant subject, preferably in political science, project management, business administration, economic or social studies from a recognized university

Professional Experience

• At least 3 years of professional work experience in project and/or programme management
• At least 3 years of relevant professional work experience in an international development project/programme
• Experience in providing technical advice in the desired focus area (e.g. cooperation with the private sector, TVET governance and Competency Based Training & Assessment system development, teacher training, implementation of vocational training offers, M&E of TVET programmes)
• Working knowledge in German development cooperation, EU procedures and other donors and/or implementing agencies
• Working knowledge of GIZ instruments and technical cooperation procedures and their implementation
• Working knowledge of GIZ commission and contract management 

Other knowledge, additional competences:

• Very good communication and moderation skills
• Working knowledge of GIZ communication and information technology; excellent command of ICT technologies (phone, email, the internet) and MS Office
• Experience of coordination with staff
• Fluent in English (both written and verbal); German language skills would be an asset
• Highly motivated and able to work independently
• Ability to adapt quickly to new work environment and tasks 
• Intercultural competence especially in a conflict environment, strong interpersonal skills, and excellent team player
• Reliable, punctual, discrete and timely in his/her work