HR and Admin Executive

A London-based Asset Management Company established its Islamabad office in 2021, experiencing rapid growth and continuing expansion into 2026. The Islamabad office functions as an offshore center supporting the group’s operations in London, Monaco, and Switzerland. FGK Back Office Services (Private) Limited, registered with the Securities and Exchange Commission of Pakistan, specializes in providing back-office services to financial and banking sector companies both domestically and internationally. Their core services include data management, operations support, accounting and reporting, and portfolio management. To support this growth, the company is seeking an HR and Admin Executive responsible for managing human resources functions and administrative tasks to ensure smooth and efficient organizational operations.

Key Responsibilities

Human Resources Management:
- Manage the full recruitment cycle using Applicant Tracking Systems (ATS), including job postings, screening, interview coordination, and onboarding.
- Maintain accurate employee records, including contracts, personal data, and performance evaluations.
- Conduct employee onboarding and orientation programs to facilitate seamless integration.
- Oversee payroll processing, attendance tracking, and leave management, supporting payroll administration by verifying records and updating HR systems.
- Assist with performance management and appraisal processes.
- Ensure compliance with labor laws and company policies by maintaining and updating HR policies.
- Address employee inquiries related to compensation, benefits, and workplace concerns.
- Organize training sessions and employee engagement activities to foster a positive work environment.

Administration and Office Management:
- Supervise daily office operations to maintain productivity and efficiency.
- Manage office supply inventories, place orders, and ensure uninterrupted availability of resources.
- Coordinate with vendors and service providers for office maintenance, repairs, utilities, and equipment management.
- Ensure cleanliness and organization of office spaces, adhering to hygiene standards.
- Oversee maintenance and repair of office equipment to guarantee smooth functionality.
- Identify office needs and procure supplies and equipment cost-effectively through vendor evaluation and contract negotiation.
- Build and maintain relationships with suppliers to secure favorable terms.
- Keep accurate records of purchases, pricing, vendor agreements, and office assets for budget tracking.
- Conduct market research to source quality products and obtain competitive procurement quotes.
- Develop and implement administrative systems to improve operational efficiency.
- Assist in organizing company events, meetings, and conferences, managing logistics and coordination.

Required Qualifications
- Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
- Minimum 2 to 3 years of experience in HR and administration or a similar role.
- Familiarity with Applicant Tracking Systems (ATS) and HR management software is highly desirable.
- Strong interpersonal and communication skills.
- Excellent organizational and multitasking abilities.
- Proficient in MS Office applications (Word, Excel, PowerPoint).
- Knowledge of labor laws and regulations.
- Attention to detail and strong problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information.
- Fluent in written and spoken English.
- Self-motivated and able to work effectively both independently and as part of a team.

Preferred Qualifications and Benefits
- Benefits include EOBI, gratuity, and medical insurance covering both inpatient (IPD) and outpatient (OPD) services as per company policy.
- Working hours are Monday to Friday, with winter timings from 10:00 AM to 7:00 PM and summer timings from 9:00 AM to 6:00 PM.
- The position is based on-site at the Islamabad office.
- Monthly salary range is PKR 80,000 to 110,000.

Candidates who meet the above criteria are encouraged to apply through the company’s careers page.