HR Generalist (FJ)

This role is responsible for managing and supporting payroll operations, workforce planning, HR budgeting, HR systems, and policy administration to ensure accurate payroll processing and compliance with company policies and regulations. The position involves coordinating payroll activities, supporting compensation initiatives, maintaining HR policies and systems, monitoring workforce data and costs, and preparing reports to aid operational needs and management decisions.

Key Responsibilities

- Manage the complete monthly payroll cycle, including preparation, validation, reconciliation, approval coordination, and timely salary disbursement.
- Process payroll-related transactions such as attendance, leave, overtime, allowances, deductions, loans, arrears, gratuity, end-of-service benefits, insurance, and other employee compensation components.
- Collaborate with departmental representatives and stakeholders to ensure payroll accuracy and adherence to deadlines.
- Conduct payroll audits, variance analyses, reconciliations, and exception reviews, resolving discrepancies per approved policies.
- Maintain comprehensive payroll and employee records, supporting documentation, reporting databases, reconciliations, and audit trails while ensuring confidentiality and data integrity.
- Support the annual HR and manpower budgeting process by consolidating headcount requirements and preparing workforce cost projections, including salaries, increments, promotions, allowances, benefits, overtime, recruitment, and planned employee movements.
- Monitor payroll and workforce costs against budgets, prepare variance reports, and partner with HR and line managers to investigate significant deviations, recommending cost control measures.
- Coordinate manpower planning exercises, reviewing requisitions against approved budgets, organizational structures, and operational needs.
- Analyze budgeted, replacement, and unbudgeted positions, maintaining accurate records of headcount status by department, grade, location, and employee category, while tracking recruitment progress.
- Provide insights on headcount, vacancies, attrition, workforce movements, employee costs, and productivity trends to support management decisions.
- Conduct compensation benchmarking, salary surveys, and market pay studies to assess internal equity and external competitiveness in collaboration with Central HR.
- Assist in developing and reviewing remuneration policies, salary structures, grading frameworks, allowances, and incentive programs aligned with organizational goals and market trends.
- Prepare cost analyses and business cases for salary adjustments, promotions, and compensation policy changes, ensuring alignment with approved budgets and authorization levels.
- Support HR digitalization and automation efforts by reviewing processes to identify opportunities for integration, simplification, and standardization to enhance service delivery and accuracy.
- Coordinate implementation, enhancement, testing, and user acceptance of HRIS, payroll, recruitment, attendance, employee self-service, reporting systems, and automated workflows, maintaining process documentation and user guidance.
- Monitor system performance, ensuring accuracy, integrity, confidentiality, and quality of HR data.
- Develop, update, communicate, and implement HR policies, procedures, guidelines, and manuals, ensuring proper approvals and publication on HR portals.
- Provide guidance to line managers and employees on HR policy interpretation and application, ensuring compliance with labor laws, regulations, and internal controls.
- Support employee grievance handling, disciplinary investigations, and policy violation cases, maintaining confidentiality and documentation.
- Participate in internal and external audits, ensuring timely resolution of HR audit findings.
- Prepare accurate HR dashboards and reports covering payroll costs, budget variances, headcount status, recruitment, attrition, overtime, allowances, deductions, talent and performance metrics, HR automation progress, policy compliance, and outstanding actions.
- Monitor HR KPIs, highlight workforce risks and deviations, and provide actionable insights to support continuous improvement and management decision-making.

Required Qualifications

- Bachelor’s degree in Human Resources, Business Administration, Finance, Accounting, or a related field.
- Professional HR certification such as CIPD, SHRM, PHR, or equivalent is preferred.
- Proficiency in English and local languages.
- Strong skills in MS Office applications.

Preferred Qualifications and Experience

- 6-8 years of progressive HR experience with hands-on exposure to payroll, compensation and benefits, manpower planning, budgeting, recruitment, and HR operations.
- Experience with HRIS, payroll systems, applicant tracking systems, and employee self-service platforms is advantageous.
- Background in aviation, regulated industries, or multi-location organizations is a plus.

This position offers the opportunity to contribute to a dynamic HR function by ensuring efficient payroll management, strategic workforce planning, and continuous improvement through digital HR initiatives.