HR Officer

We are looking for a committed HR Coordinator to manage comprehensive human resource functions within our organization. This role is essential in ensuring a merit-based recruitment and termination process, maintaining accurate attendance and payroll records, coordinating training and performance evaluations, and implementing HR policies along with employee benefit programs. The successful candidate will collaborate closely with department heads and management to support organizational objectives while ensuring compliance with legal and company standards.

Key Responsibilities

Hiring and Termination
Manage the entire hiring process by gathering recruitment needs from departments, posting job openings on relevant platforms, screening resumes, shortlisting candidates, and conducting initial interviews. Coordinate interviews with department heads and senior management, maintain detailed records of candidate evaluations, and document hiring decisions. Ensure new employees complete orientation programs promptly. Handle employee terminations in coordination with department heads, including issuing warning letters, show cause notices, and letters of explanation related to performance concerns. Oversee the handover of responsibilities and documentation during employee exits, ensuring proper training of successors. Facilitate clearance processes with administration and finance departments. Conduct exit interviews and issue experience letters.

Attendance and Payroll
Prepare and monitor monthly attendance reports, controlling leave rates, half days, short leaves, and late arrivals. Maintain confidentiality and security of payroll records. Ensure timely and accurate payroll preparation and salary disbursement. Manage payroll deductions related to company-provided accessories or services.

Training, Performance, and Appraisal
Implement departmental training plans in collaboration with respective heads and track training activities to ensure employees are adequately trained and qualified. Conduct periodic performance evaluations based on KPIs and job descriptions, prepare evaluation reports, and work with department heads to support employee development. Administer salary increments periodically, linked to performance outcomes. Set clear performance targets aligned with pay and job roles.

Policies and Standard Operating Procedures (SOPs)
Develop, revise, and enforce the HR Manual, Code of Conduct, HR Policies, and SOPs. Align HR strategies and initiatives with overall business goals and ensure legal compliance in all HR activities. Continuously monitor and improve HR systems, tactics, and procedures across the organization.

Communication and Implementation
Collaborate with managers, supervisors, and other departments to ensure accurate and timely data entry, resolving discrepancies as needed. Oversee the implementation and handover of data and systems across departments, including integration of the Nucleus system.

Employee Benefit Programs
Monitor and ensure effective implementation of employee benefit programs such as the SAYE policy, Attendance Reward Program, mess availability, EOBI, medical coverage, and transportation services.

Required Qualifications
Proven experience in human resource coordination or a similar role. Strong knowledge of recruitment, termination processes, attendance and payroll management, and employee training. Familiarity with HR policies, legal compliance, and performance appraisal systems. Excellent organizational, communication, and interpersonal skills. Ability to collaborate effectively with multiple departments and manage confidential information.

Preferred Qualifications and Benefits
Experience implementing HR software systems such as Nucleus. Demonstrated ability to develop and enforce HR policies and employee benefit programs. Competitive monthly salary ranging from Rs40,000 to Rs55,000. This is a full-time, in-person position located on Raiwand Road near The University of Lahore.

This position offers a valuable opportunity to contribute significantly to the human resource functions of a growing organization, fostering a productive and compliant workplace environment.