Supply Chain Officer (Emergency Flood Response 2022 )

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war and disaster. At work today in over 40 countries and 22 U.S. cities, we restore dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been working in Pakistan since 1980, leading and delivering large, complex programs to meet the needs in health, education, safeguarding, environmental health, and livelihoods for displaced, poor and disaster affected communities. With the support of the federal and provincial governments, and generous donors like FCDO, ECHO, USAID, GAC, and Australian Aid Agencies the IRC is currently implementing projects across the country.

Job Overview/Summary:

Under the supervision of the Supply Chain Manager, Supply Chain Offer is responsible for the management and delivery of effective supply chain and logistics support in compliance with IRC and donor regulations. Key responsibilities include procurement, Admin and logistics, inventory, and asset management. The position is based in the IRC’s Hyderabad Office with frequent travel to different field locations.

Major Responsibilities:

•  Procurement for emergency grants
•  Conduct market surveys regularly at field level for key categories to ensure that IRC is receiving services and goods for best value for money.
•  Ensure that all procurement required by Field Offices level, is managed efficiently, timely and comply with IRC and donor’s policy and procedures.
•  Document each procurement request fully and clearly according to IRC policy.
•  Review all RFPs, RFQs, MPAs, MSAs and Simple Contracts, procurement process documents at field level and forward to Country Office for obtaining approvals.
•  Share Procurement tracker/status report with sector lead on daily basis.
•  Review and process error free payments documents, keep track of all the payments submitted to Finance, minimize delays in submission of invoices to finance.
•  Make sure all files of suppliers are maintained and updated as per IRC policy. Digitization of procurement files.
•  Set annual goals of subordinate and review annually and on need basis.
•  Ensure procurement activities are conducted according to IRC policies/ procedures and Donor guidelines through frequent and routine verification of procurement documents and reports.
•  Ensure timely and accurate submission of monthly reports and data required by office including procurement request tracking and other donor reports as per requirements.
•  Timely submission of documents for the monthly supply chain reports (SC section), donor required reports/matrix to SC Manager emergency response for further review and submission.
•  Focal person for internal and external clients for flood emergency response at field level.
•  Manage and keep track of all the emergency procurement in compliance with IRC and donor requirements.
•  Manage and keep track of all the assets procured under flood emergency response.
•  Manage and keep track of all the inventory procured by regional / country office under flood emergency response.
•  Manage warehouse and keep track of the supplies received, stored and distributed in accordance with IRC/Donor guidelines.
•  Manage fleet and ensure vehicles are checked, maintained and available for the program and supply chain activities.
•  Procurement of medicines and experience to on board medicine distributers and medicines suppliers through Islamabad based SC Team.
•  Manage office premises and ensure office is well maintained all time and equipped.

Trainings:

• Conduct field visit to support supply chain team in field on policies and procedures.

• Conduct Supply Chain trainings for SC staff and non-SC staff members.

Language Skills:

• Fluent, professional level speaking, reading, and writing in English and Urdu. At this level, applicant should have:

• The ability to speak using sufficient, structured, and accurate vocabulary in formal conversation.

• The ability to use the language to satisfy professional needs.

• The ability to read and write at a normal speed and with almost complete comprehension of a variety of materials, unfamiliar subjects, styles, and forms pertinent to the job needs.

The IRC Core Values and Commitments

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

• IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the IRC’s Child Safeguarding Policy.

• Level of interaction with children: Less frequent direct contact with children

• IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment. Female candidates and persons with disability are highly encouraged to apply.