Invoice Management Officer – Outsourcing Unit

AshreiTech is seeking a detail-oriented and organized Invoice Management Officer to join its Outsourcing Unit based in Karachi, Pakistan. This on-site position involves managing the entire invoice lifecycle, including processing, verification, tracking, and documentation, with a strong emphasis on accuracy and timely execution. The ideal candidate will bring 2 to 4 years of experience in invoicing, billing, accounts receivable, or finance operations, along with strong numerical skills and proficiency in financial record management. The role operates on a night shift schedule from 7:00 PM to 4:00 AM, offering a competitive monthly salary ranging from PKR 70,000 to 100,000.

Key Responsibilities

- Review invoices thoroughly to ensure accuracy, completeness, correct pricing, payment terms, and supporting documentation in line with company standards.
- Enter invoice data accurately into financial systems, accounting software, and spreadsheets.
- Detect and resolve billing errors or discrepancies by liaising with vendors and internal departments.
- Track invoice due dates and payment statuses, working closely with the Finance team to manage outstanding payments.
- Communicate effectively with vendors to clarify billing issues, verify invoice details, and obtain any missing documentation.
- Maintain up-to-date records of invoice statuses, including pending, processed, approved, and paid invoices.
- Organize invoices and related documents systematically for easy retrieval, audit readiness, and financial referencing.
- Prepare periodic financial reports outlining outstanding invoices, payment progress, processing timelines, and pending approvals.
- Review milestone-based invoices against agreed billing schedules, contractual terms, and supporting documentation to ensure accuracy.
- Follow established financial procedures, documentation standards, and internal approval workflows consistently.
- Collaborate with Finance, Operations, project teams, and other departments to ensure smooth invoice processing.
- Handle sensitive financial information with confidentiality and maintain accuracy at all times.

Required Qualifications

- Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
- 2 to 4 years of relevant experience in invoicing, billing, accounts receivable, or finance operations.
- Strong understanding of invoice processing, payment terms, milestone-based billing, and accounts receivable procedures.
- Proficient in Microsoft Excel and familiar with invoicing, accounting, or financial management software.
- Excellent numerical accuracy, attention to detail, and organizational skills.
- Ability to identify discrepancies, investigate billing issues, and coordinate timely resolutions.
- Effective communication and coordination skills for working with vendors, Finance, and internal stakeholders.
- Capability to manage multiple invoices simultaneously, meet deadlines, and maintain accurate documentation.
- Commitment to handling confidential financial information and adhering to financial controls.

Preferred Qualifications and Benefits

- Familiarity with US invoicing practices and international billing procedures is an advantage.
- Opportunity to gain hands-on experience in invoice processing, payment tracking, billing documentation, and accounts receivable operations.
- Exposure to international business environments, supporting financial operations on a global scale.
- Professional growth through enhanced financial administration, reporting, and cross-functional collaboration skills.
- Competitive salary package within the range of PKR 70,000 to 100,000 per month.
- On-site work location at NASTP, Karachi, with night shift hours from 7:00 PM to 4:00 AM.

This position offers a valuable opportunity to develop expertise in financial operations within an international outsourcing context, playing a key role in ensuring the smooth and accurate management of invoice-related processes.