Assistant Finance Officer

The incumbent will provide finance-related operational services in line with organizational policies and the donor’s guidelines under the overall umbrella of the finance department. 

Technical

• Data Archiving in Soft & Hard 
• To keep finance record (soft/hard) and to assist in analysing financial reports for accurate information.
• Assist to maintain Supporting of Financials
• To Assist proper accounting, bookkeeping and financial of the Programme & Compliance and budget coding on vouchers
• Assist to keep all financial and administrative records properly maintained and documented.

• Assist to Finance Officer/Area Finance for Internal & External Audits.

  Operational

• To Assist Record management (both soft & hard) related to job role.
• Working knowledge of MS Office, Outlook, ERP systems and other IT Equipment’s (Printer, Photocopier, Scanner) 

• Communication, Planning & Scheduling, Time, Stress & Conflict Management, Situation handling, Leadership Skills, Work load & team management 

  Organizational

• Demonstration of IR Values while working with teams / stake holders
• Knowledge of IR strategic priorities
• Collaboration & networking with others for continuous improvement
• Adaptation of environment friendly & cost effective approaches in your domain
• Respect & promote the workplace diversity with special focus on inclusion

• Exposure at field level to internalize the implementation philosophy

  KEY ACCOUNTABILITIES

• The following are the main responsibilities that the role holder will be accountable for: 
• Technical 
• To assist in scrutinize & compliance check the invoices raised by suppliers and record them in ERP System or Ammanah System currently in use of IRP.
• Assist in Make petty & bank payments with proper review & Authentication
• Securing petty cash and its reconciliation on weekly basis and replenishment.
• Review all payments as per IRP Financial guidelines and SOPS.
• Assist the accurate preparation of cheques, deduction of applicable taxes.
• Calculation of tax and assist in submission of Taxes in the govt. treasury as per law.
• To assist delivery of cheques to the suppliers/Concerned person.
• Assist in Maintain proper log of all used & unused cheque books & Receipt books
• Assist to recording of all transactions of expenses & taxes in ERP System.
• Tracking of all advances to ensure return within prescribed time.
• Assist to issuance of details of transactions and explaining their nature to the relevant project staff.
• Assist to contact with bankers and Area Finance 
• To assist for liaising with Area Finance answering queries on financial matters and guidlines.
• Maintain up to date Filing system of Finance record with proper files, indexing and security.

• Assist to liaise with the IR’s bank as directed by the Finance Office/Area Finance Lead including reconciliation of bank statements.

  Operational 

• Assist in preparation & record management of financial record/information so that may be accessed by relevant individuals as & when needed. 
• Preparation of daily, weekly, monthly and other progress reports for management’s info.
• To Assist proper filling of forms & formats as per desired standard

• Close coordination with Field Office Lead/District Coordinator & Finance Officer for effective implementation of policies / guidelines.

  Organizational 

• Assist to ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real time.
• Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Assist in identification & documentation of organizational successes for show casing IR work
• Facilitate the organizational stance on clime change through adaptation of environment friendly & cost effective approaches in your domain.
• Respect & promote the organizational stance on work force diversity & support the efforts being made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc. in carrying out organization activities.
• Assist to ensure periodic field visits to witness the challenges and implementation of activities at ground level.
• Assist to participation and facilitation in implementation of IR seasonal programmes.
  
  PERSON SPECIFICATION

• It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its PSEAH (preventing sexual exploitation abuse and harassment) protocols. IR has a zero-tolerance policy towards PSEAH and don’t support any action that promotes or encourages PSEAH.

• IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

  Qualification & Experience:

  MBA Finance, BBA Finance, M.Com, B.Com.

  Well experienced in Microsoft Excel, Word.

  Acquainted with Local Laws and Requirements (FBR etc.)

  Experience:

  One year of experience with MBA & M.Com or Two years for BBA & B.Com

  One year of general finance operation, including treasury and grants.

  Have at least one years’ of experience in the financial management of Area Office.

  Have experience of working on ERP system, preferably Microsoft AX/Unit-04.

  Essential:

  Have good communication Skills, can effectively communicate with Non-Finance Persons.

  Can work in a stressful environment and have the ability to meet deadlines.

  Have time management skills.

  Have good analytical and troubleshooting skills.

  Have timely decision-making ability.

  Computer Skills:

  MS Office, Outlook, ERP systems familiarity

  Key Personal Qualities:

  People Management Skills: Ability to work independently and as a team player.

  Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of organization. 

  This includes effective negotiation and representation skills.

  Integrity: Works with trustworthiness and integrity and has a clear commitment to IR's core values and humanitarian principles.

  Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.

  Pre-employment Checks:

  Any employment with Islamic Relief will be subject to the following checks:

  • Screening clearance
  • Receipt of satisfactory references

  Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

  Our Values and Commitment to Safeguarding:

  • IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

  The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

  All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

  By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

  Islamic Relief is an equal opportunities employer