Assistant MEAL Officer

The Assistant MEAL Officer will be a part of the Monitoring, Evaluation, Accountability, and Learning (MEAL) team, supporting implementation of the overall Emergency Response in Balochistan (Jafferabad, Naseerabad) emergency response MEAL system.

The position holder will Assist MEAL Officer, Project Manager, Coordinator and Programme team with activities, including data collection, database management and analysis, maintaining the Output and outcome Tracker (OT) and the Indicator Performance Tracking, planning and conduction field visits, assessments and evaluations, as well as providing general support in project data management. He/She will support the MEAL team and programme team to ensure learning and accountability systems are put in place and working effectively in IR projects. The will also ensure that there is regular, timely and context-specific, meaningful feedback from our staff, partners, programme participants which effectively informs and signals areas where strategic attention is required. Expertise in Participatory Need Assessment, Rapid Need Assessment, Data Collection, Analysis and Report writing are required.

Technical:

Monitoring and Evaluation

• Contributing to programme updates for the response management and internal information sharing, on a regular basis.
• Consolidate output tracker data and support Programme Manager with data collection processes
• Support Field Manager, Area Manager, Programme Coordinator, MEAL Officer by conducting assessments as needed with technical support from the MEAL Coordinator and MEAL Officer
• Participating and Assisting in the development of tools and guidelines for data collection, collation and reporting, with a focus on establishing Indicator Performance Tracking Table by project and guided by the MEAL plan, systemically cross-check this data for quality, accuracy, and consistency, and providing timely feedback as necessary;
• Undertake regular monitoring to ensure project performance, quality, timeliness and accuracy vis-à-vis logical framework approaches (LFAs), results frameworks, performance monitoring plans and emerging best practices;
•  Lead monitoring of field level activities with quality benchmarks and course correction action planning

Accountability & compliance

• Ensure accountability assessments are conducted and capacity of staff built to undertake accountability assessments.
• Support Beneficiary Accountability across all programmes in keeping with the Accountability Framework, ensure prompt follow-up on feedback received
• Support programming and field staff to ensure that projects are carried out with participation from all affected communities (including women) and that information is shared with affected communities.
• Maintain the Conflict and Feedback Mechanism database and conduct regular analysis to inform decision making and future project designs
• Ensure that all programmes are designed and implemented in accordance with CHS

Programme Learning and documentation

Work with programme staff to promote learning culture and ensure learning is shared across field offices by encouraging cross learning between and within sectorial teams, tracking trends and recommendations and progressing their implementation in the planning and project design where appropriate;

Support in programme documentation and sharing of learnings at the field level.

 Participate in the design and implementation of quality evaluations (needs assessments, situational analysis, baseline, and end line assessments, real time evaluations etc;) by providing technical support and/or identifying resources within IR Pakistan and externally;

Support and/or promote utilization of data generated through MEAL activities and events such as monitoring visits, baselines, assessments, reviews, real time evaluations etc; by conducting regular and/or periodic trends analysis and producing short and precise internal reports in line with IR requirements

Programme Quality

•  Assist proposal and concept note review, especially inputs such as the Logic model/theory of change, results frameworks, Programme Monitoring Framework and M & E Plans
• Enhance technical quality of programme and project design through continuous trainings and reviews
•   Support to examine programme implementation and assess possible improvements based on lessons learned, best practices, technical advances, etc.

Programme/Projects Reporting

• Support in ensuring that all Islamic Relief Pakistan internal reporting and donor requirements are met with timely, relevant, triangulated and well data validated.
• Ensures that necessary reporting components are lined up in advance of report deadlines and responsible persons are followed up on the schedule
• Support in consolidating the monthly program reports.

Operational:

·       Preparation of weekly / monthly work plans against PMT (performance measured time frame) by ensuring timely completion of assigned tasks in stipulated time period.

·       Maintenance of hard record that includes field visits reports, CO meeting minutes, beneficiary data, assessment record, distribution record & other documentation.

·       Ensure appropriate beneficiary’s data collection & screening prior to making any transaction through monitoring visits

·       Ensure proper filling of forms & formats as per desired standard

·       Extend support to COMS/ MIS / Communications staff for gathering desired information.

·       Ensure availability of up to date info in MIS on regular basis with consultation of MIS / Project Teams

·       Close coordination with line manager for effective implementation of project activities.

Organizational:

·       Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.

·       In depth understanding of IR values and their demonstration in the field while working with communities.

·       Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.

·       Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.

·       Assist in identification & documentation of organizational successes for show casing IR work

·       Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.

·       Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation & implementation of project activities at ground.

·       Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people.

·       Participation and facilitation in implementation of IR seasonal programmes & emergency response.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its PSEAH (preventing sexual exploitation abuse and harassment) protocols. IR has a zero-tolerance policy towards PSEAH and don’t support any action that promotes or encourages PSEAH.

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

·       Screening clearance

·       Receipt of satisfactory references

Our values and commitment to safeguarding.

IRW is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.