Finance Coordinator

Financial Management of Area & field offices;

•   Review of daily Financial transactions/documents to ensure the compliance of IR financial policy & procedures

•   Management of Liquidity at Area & Field Offices so project activities are not affected due to short of funds

•      To ensure the timely preparation of Monthly Bank & Cash Recons

•   Monitoring of daily activity Report of Area & Field offices “daily posted transactions in the system”

•       Month End Closing Review

•       Monitoring of Long outstanding receivables & payables

•     Ensure Bank Signatories are updated and send the request for an Update as soon as any employees leave the organization or new addition is required

•      Fixed Assets Verifications to align it with Fixed assets Register

•      Managing Shared cost Charging as per policy & Procedures

Tax Management and regulatory requirements.

•    Deduction of Sales/Income taxes from vendor/consultant/employee payments as per Govt. tax laws

•      Submission of Monthly/quarterly Sales Tax Returns as per FBR deadlines

•    Submission of Tax amount into Govt. Treasury on a Weekly basis (or as per specified deadline by FBR)

•    Facilitation in Tax Audits by providing reference documents, details, etc.

•   Organize Tax Sessions for All area & field Finance Staff & sharing of Tax help sheets

•    Provision of Withholding income tax data to CO for Tax Returns

•  To ensure Smooth business continuity by participating in Area Management meeting Forums& liaising;

•  Participation in monthly AMT & PMT meetings and give an overall financial snapshot of the Programme by highlighting the key issues to address them timely.

•  Participate in Weekly Procurement Committees and ensure that procurements are as per donor/IR policy & procedures.

•   Participate in Areal level donor meetings

•   Meeting with Banks and Regulatory bodies to maintain a healthy relationship

Support Programme team in preparation and management of the project's budget & Reporting;

•  Initial Budget preparation based on defined activities in the proposal along with ABC costing. Make sure the Rational costing of shared cost.

•  Sharing of monthly BVA reports with analyses for the Programme team which supports them in financial planning and budget monitoring

•  Make sure all project budgets are properly uploaded on AX dynamic with the approval matrix.

Capacity Building of Staff/Cos/IPs;

• Have orientation sessions for new joiners on financial systems, Budget monitoring, managing Advances & settlements, etc.

•   Tax session of area and field finance staff on tax laws and their updates.

• Area & field finance team sessions on Standardization of the financial management process as guided by the country office.

•  Sessions on financial management for community organizations/IPs

• Capacity building of finance staff on budget management and operations to develop second-level

•   Leadership.

Operational (Elaborate the operational key results areas in detail).

•   Coordination (internal & external stakeholders)

•   Record management (both soft & hard) related to job role.

•   Working knowledge of MS Office, Outlook, and ERP systems

• Communication, Planning & Scheduling, Time, Stress & Conflict Management, Situation handling,

•  Leadership Skills, Work load & team management

•  Advanced Excel knowledge and techniques

Organizational (Elaborate the organizational key results areas in detail).

•  Demonstration of IR Values while working with teams/stakeholders

•  Empowering others to ensure procedural accountability

•  Knowledge of IR strategic priorities

•  Collaboration & networking with others for continuous improvement

•  Adaptation of environment-friendly & cost-effective approaches in your domain

•  Respect & promote workplace diversity with a special focus on inclusion

•  Exposure at the field level to internalize the implementation philosophy

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to Islamic Relief Worldwide vision, mission, and core values.

Qualification:

 Bachelor/Masters in finance/ACCA/CA qualified

Experience:

At least 9 years’ experience with a bachelor's or 7 years with a Master’s degree. Having experience of

Managing key requirements of humanitarian donors like ECHO/EU, UNICEF, UNDP, UN,

OCHA, SIDA and WFP etc.

Computer Skills:

MS Office, Outlook, ERP systems familiarity

Language:

Urdu, English and local languages

Key Personal Qualities:

•   Strong emotional intelligence and resilience, and able to maintain self-control in difficult situations.

•   Able to work under extreme conditions.

•   Good communication skills in local as well as English / Urdu language which delivers information with clarity in a wide range of situations.

•   Has a positive nature and is able to overcome issues that create hindrances in the achievement of entrusted goals/objectives.

•   Has a learning attitude and a continuous improvement philosophy.

Value Added Skills (Please mention training/skills which can add value if the candidate is already equipped with):

•          Advance Excel

•          UNIT 4 ERP and Reporting