Office Associate

The primary responsibility of the Office Associate is to provide comprehensive administrative and clerical support to ensure the smooth and efficient operation of the office. This role is pivotal in facilitating communication, coordinating office activities, and assisting with various tasks to support the organization's daily functions. The Office Associate serves as a key point of contact for internal and external stakeholders, managing office resources, maintaining records, and supporting the team in achieving organizational goals. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic work environment.

Technical:

The following are the main responsibilities that the role holder will be accountable for:

• Proficiency in managing office administration tasks and procedures.
• Expertise in handling, organizing, and maintaining electronic and physical records.
• Strong written and verbal communication skills for effective correspondence and coordination.
• Serve Tea and Coffee to Staff and office Visitor

• Clean office kitchen on daily basis

  Operational:

• Maintaining order, sanitization, and cleanliness in the office especially in the kitchen.
• Helping with inventory management, food storage, and supply stocking
• Observing the rules and procedures for food safety and cleanliness
• Helping as necessary with the ordering and receipt of food and supplies

• Assisting with recipe creation and menu planning.

  PERSON SPECIFICATION

• It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to Islamic Relief Worldwide vision, mission and core values.

  Knowledge, Skills and Qualifications:

• An understanding of and commitment to Islamic Relief Relief’s mission and values 
• Matriculation or Middle education
• General office cleaning 
• Good understanding of Urdu and local language

• Minimum knowledge of officer administration

  Qualification

• Primary or Middle.

  Experience:

• 1 year with Middle or 2 years with Primary.

  Desirable:

• Relevant experience of working with humanitarian/development sector/INGOs, Local will be preferred

  Language:

• Urdu and Local Languages. 

  Key Personal Qualities:

• Responsible
• Punctual
• Trustworthy
• Self-motivated

• Respectful

  Declarations # 1: I hereby confirm that I have never been involved and/or charged in violation of SEAH (Sexual Exploitation Abuse & Harassment) related concerns in my career.
  Declarations # 2: I confirm that the above information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.
  Declarations # 3: I agree that information contained within this application and supporting documents (including "sensitive information”) may be accessed, stored and used and by the organization in accordance with the Data Protection Act 1998.
   
  Pre-employment Checks:
  Any employment with Islamic Relief will be subject to the following checks:
  * Screening clearance
  * Receipt of satisfactory references

  Our Values and Commitment to Safeguarding:
  IR is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

• The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
• Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

• By applying, the job applicant confirms his/her understanding of these recruitment procedures.

  Preference will be given to Local Candidates.

  By Hand CVs are also accepted.
  Islamic Relief is an equal opportunities employer.