People & Culture Officer - Systems / Record

• Data entry of CO staff (new joiners & existing) in HRIS at time of joining while ensuring information in all tabs.
• Regularly update staff information in HRIS to ensure real time data reflection by having cross verification with monthly payroll.
• Verification of area/field based staff information in HRIS and regular follow up with P & C team on system update.
• Data entry of CO staff in MS AX and keep it up to date on monthly basis to ensure leavers are disabled.
• Delegate authority in AX for all the budget holders as & when required.
• Create email ids, AX & Stride accounts for new joiners to ensure timely access of systems for all new joiners.
• Screening of newly selected candidates by uploading the information at GSD (global screening database) on receipt of recruitment documents.
• Conduct audit of staff personal file in hard form available at CO level to ensure completion of 100% record.
• Regularly update the staff personal file as per ARM policy by making cross verification with payroll on monthly basis in close coordination of P & C Officer-C&B.
• Follow up with area/field P & C to ensure the receipt & filing of new joiners files on monthly basis by extracting information from monthly payroll.
• Take lead on digitization of employee record in close coordination with area/field P & C team and ensure its storage at a central point by ensuring its safety and accessibility to authorized people only.
• Collect project cross charging sheet from finance and upload in HRIS under timesheet tab.
• Inform & ensure that staff has submitted timesheet by 5th of each month as well as timesheet summary is extracted for CO staff accordingly. Filing of signed timesheet summary and onward sharing with finance for booking of staff salary accordingly.
• Follow up with area/field P & C team for collection of signed timesheet summaries.
• Verification of timesheet summaries with payroll data, cross charging received from finance and timesheet submitted within system to ensure its accuracy.
• Advertisement of new position through job portal/Rozee.Pk on receipt of approved job requisition and ensure its circulation among all staff email group and WhatsApp group.
• Coordinate with Area/Field P & C team to collect the information of positions advertised through job portal/Rozee.Pk along with relevant project names for onward sharing with finance to ensure cross charging of recruitment cost.
• Conduct reference checks along with IAMS for all newly selected candidates on receipt of recruitment documents.
• Collect monthly IAMS stats from Area/field P & C team and compile in a summary form by 5th of each month for onward sharing with IRW HR. Ensure its accuracy by cross verification with payroll new joiners data.
• Facilitate project/annual/internal audit through the provision of employee records as per the sample list received from auditors. Ensure the record keeping as per the acquisition form in-line with ARM policy.
• Support in designing and maintaining P & C employee record-related analytics and its reporting in the form of a dynamic dashboard.
• Assist in payroll and other compensation surveys as & when needed. 

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to Islamic Relief Worldwide vision, mission, Safeguarding, PSEA and core values.

Qualification:

Master / Bachelor degree in Management Sciences / related subjects

Experience:

3 Years’ experience with Master &/or 5 years with Bachelor degree

Computer Skills:

MS Office, Outlook, ERP systems familiarity

Language:

Urdu, English and local languages

Key Personal Qualities:

• Strong emotional intelligence and resilience, and able to maintain self-control in difficult situations.
• Able to work under extreme conditions in field areas.
• Good communication skills in local as well as English / Urdu language which delivers information with clarity in a wide range of situations.
• Has a positive nature and able to overcome issues that create hindrance in achievement of entrusted goals / objectives.
• Has a learning attitude and a continuous improvement philosophy.

Value Added Skills

• Very Good Knowledge of People Operations
• MS office (especially in MS Excel)
• Networking & self confidence

Excellent understanding of market practises, best management practises in Operations

“Please note, Islamic Relief is only able to accept applications from candidates who are eligible/allowed to work in the Pakistan.”