Warehouse & Logistics Assistant

KEY ACCOUNTABILITIES

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.

The following are the main responsibilities that the role holder will be accountable for:

Technical

·       Supervising warehouse staff and daily activities.

·       Managing, evaluating and reporting on warehouse productivity.·   

·       Tracking and coordinating the receipt, storage, and timely delivery of goods and materials.

·       Replenishment requests of supplies and maintaining suitable inventory levels.

·       Checking requests, bills, items received, inventory, and deliveries for accuracy.

·       Maintaining records, reporting relevant information, and preparing any necessary documentation.

·       Ensuring basic maintenance standards and compliance with health and safety regulations.

·       Performing a daily inspection of the warehouse grounds.

·       Coordinating and maintaining fleets and equipment.

·       Communicating and coordinating with other departments and stakeholder.

·       To be familiar with and abide by the other NGO’s International procedures

Operational Level

·       Maintenance of hard record that includes distribution record & other documentation of purchasing and Supplies handing /taking over.

·       Ensure proper filling of forms & formats as per desired standard.

·       Ensure availability supplies and consumables.

·       Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of IRP.

·       Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition

·       Close coordination with line manager for effective implementation of project activities.

·       Timely reporting and handling of maintenance and repair of all office equipments, building and furniture.

·       Supervision of support staff/guards

·       Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner

Organizational Level

·       Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.

·       In depth understanding of IR values and their demonstration in the field while working with communities.

·       Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.

·       Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.

·       Assist in identification & documentation of organizational successes for show casing IR work

·       Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.

·       Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation & implementation of project activities at ground.

·       Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people.

·       Participation and facilitation in implementation of IR seasonal programmes & emergency response. 

Value Added Skills

·       Advance level MS Excel

·       Vehicle maintained knowledge and repair skills

·       Commodity storage

·       Knowledge of taxation

·       GBV / Protection

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its PSEAH (preventing sexual exploitation abuse and harassment) protocols. IR has a zero-tolerance policy towards PSEAH and don’t support any action that promotes or encourages PSEAH.

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Qualification & Experience:

Graduation/Master Degree in Business Administration, Supply Chain or related field

6 Months experience with Master degree and/or 1 year’ with Bachelor degree.

Language:

Urdu, English and Local Language

Key Personal Qualities:

·       Strong emotional intelligence and resilience, and able to maintain self-control in difficult situations.

·       Able to work under extreme conditions in field areas.

·       Good communication skills in local as well as English / Urdu language which delivers information with clarity in a wide range of situations.

·       Has a positive nature and able to overcome issues that create hindrance in achievement of entrusted goals / objectives.

·       Has a learning attitude and a continuous improvement philosophy.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding:

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency