Office Coordinator (Female)

Job Summary

We are looking for a dedicated and organized Office Coordinator to join our team in Sialkot. This pivotal role involves managing front desk operations, delivering comprehensive administrative support, and ensuring smooth communication across multiple departments. The ideal candidate will have between six months to one year of relevant experience and demonstrate strong organizational skills to maintain the efficient functioning of daily office activities. This full-time, on-site position offers a competitive salary range of Rs50,000 to Rs60,000 per month.

Key Responsibilities

The Office Coordinator will serve as the first point of contact for visitors, clients, and employees, greeting and assisting them in a professional and courteous manner. Managing incoming calls, emails, and other correspondence efficiently is essential to ensure timely and accurate responses. Maintaining an organized and welcoming reception area is also a key responsibility to create a positive office environment.

The role includes coordinating courier services, deliveries, and mail distribution to support office logistics seamlessly. Additionally, the coordinator will assist with various administrative tasks such as scheduling meetings, maintaining records, and managing supporting documentation to facilitate smooth operations.

Supporting the Human Resources department is another important aspect of this position. The coordinator will help with employee engagement activities and other office-related requirements, ensuring a collaborative and supportive workplace. Promptly addressing inquiries and escalating issues to the appropriate departments when necessary is critical to maintaining workflow and resolving concerns efficiently.

Inventory management is a significant part of the role, involving monitoring and maintaining stock levels of office supplies, tracking inventory, and managing procurement processes. This includes vendor negotiations to ensure cost-effective purchasing. The coordinator will also be responsible for streamlining office management processes, supporting various administrative needs, and overseeing budgets related to maintenance, utilities, and supplies.

Required Qualifications

Candidates should hold a Bachelor’s degree or an equivalent qualification. Excellent communication and interpersonal skills are essential to interact effectively with staff, visitors, and vendors. Proficiency in Microsoft Office applications and familiarity with basic office equipment are required to perform daily tasks efficiently.

Strong organizational skills are crucial for multitasking and managing priorities in a fast-paced environment. Prior experience in a similar office coordination or administrative role is preferred, as it will help the candidate adapt quickly and contribute effectively to the team.

Preferred Qualifications and Benefits

While not mandatory, experience in vendor management and budget oversight will be advantageous. Candidates who are proactive, detail-oriented, and capable of maintaining a professional office environment will thrive in this role.

This position offers a rewarding opportunity to be an integral part of a dynamic team in Sialkot, contributing to the smooth operation and success of the organization. The salary range reflects the importance of the role and the skills required to excel.

If you are looking to grow your career in office administration and coordination, and meet the qualifications outlined, we encourage you to apply for this exciting opportunity.