Project Officer

Technical Level:

·       The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.

·       The following are the main responsibilities that the role holder will be accountable for:

• Designing integrated work plans in collaboration with teams from other departments/thematic areas.
• Coordinate with internal (APM, Programme Coordinator & other area level Leads) & external (Clusters/NGOs, UN agencies, contractors, public health department, other organization’s representatives working in project areas, community activists, COs, VOs and beneficiary households) stakeholders  related to project and other matters of mutual interest.
• Develop a plan for effective communications to be done at all levels, including behaviour change of the targeted community.
• Keep in place contingency plan to deal with external factors affecting or may affect the field activities.
• Ensure preparation & record management of project activities.
• Preparation of daily, weekly, monthly and other progress reports for management’s info.
• Ensure proper filling of forms & formats as per desired standard
• Extend support to MEAL / MIS / Communications staff for gathering desired information.
• Close coordination with line manager for effective implementation of project activities.

·       Ensure the Area Management and are kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments

Operational Level

• Preparation of weekly / monthly work plans against PMT (performance measured time frame) by ensuring timely completion of assigned tasks in stipulated time period.
• Maintenance of hard record that includes field visits reports, CO meeting minutes, beneficiary data, assessment record, distribution record & other documentation.
• Ensure appropriate beneficiary’s data collection & screening prior to making any transaction
• Ensure proper filling of forms & formats as per desired standard
• Extend support to MEAL / MIS / Communications staff for gathering desired information.
• Ensure availability of up to date info in MIS on regular basis with consultation of MIS / M&E.
• Close coordination with line manager for effective implementation of project activities.
• Ensure IRP member and mission from IRW are fully briefed on all aspects of security, social and cultural norms and local conditions and behaviour;
• Establish and maintain constructive working relationships with other NGO’s, UN agencies, provincial and local government, bilateral and multilateral donors, and other principle stakeholders including the military where present;
• Create the conditions to ensure effective teamwork and morale.

·      Ensure that administrative support functions are established and maintained in accordance with IRP administrative policies and procedures;

·   Ensure compliance with country legal, contractual, labour and statutory requirements.

• Ensure all project staff understand and carry out their duties in accordance with humanitarian principles, core values, IR International Code and SPHERE.
• Conduct performance appraisals of project staff and ensure regular feedback and mentoring on individual performance;
• Ensure the Area Management and are kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments.

·       Support the PR/Media team in the development of constructive working relationships with media representatives to build international and public profile and ensure positive coverage and the timely provision of situation reports and fundraising material to IRW.

Organizational Level

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.
• In depth understanding of IR values and their demonstration in the field while working with communities.

·       Abide by the IR zero tolerance policy towards bribery & corruption through sensitization

• Empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.
• Assist in identification & documentation of organizational successes for show casing IR work
• Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.
• Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation & implementation of project activities at ground.
• Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people.

·       Participation and facilitation in implementation of IR seasonal programmes & emergency response.

Key Personal Qualities:

·       People Management Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.

·       Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of IR. This includes effective negotiation and representation skills.

·       Integrity: Works with trustworthiness and integrity and has a clear commitment to IR's core values and humanitarian principles.

·       Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.

·       Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.

·       Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.

·       Knowledge and application of Sphere Standards, Humanitarian Principles, administration, information management and telecommunication skills and proficiency in information technology/ computer skills and other guiding principles during interaction with Disaster affected communities.

Fluency in English (oral and written) including excellent writing skills, however command overLocal Language   is desirable. 

Note: Prefrence will be given to local of chaghi & Nokundi.Onbording will be complete with subject to approval of project. 

Please note, we are only able to accept applications from candidates who are eligible to live and work in the Pakistan. We are unable to progress applications which would require sponsorship. 

Our values and commitment to safeguarding

The organization is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom the organization engages. The organization expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. The organization also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Pre-employment Checks:

Any employment with organization will be subject to the following checks:

·       Screening clearance

·       Receipt of satisfactory references

We are an equal opportunities employer.