HR Assistant

A Human Resources (HR) Assistant plays a vital role in supporting the HR department by handling administrative, clerical, and operational tasks. This position involves managing employee records, coordinating recruitment activities, facilitating onboarding processes, and addressing routine staff inquiries. The HR Assistant ensures smooth day-to-day HR operations while maintaining confidentiality and accuracy in all HR-related documentation.

Key Responsibilities

Administrative & Record Keeping: Maintain both physical and digital employee personnel files with a high level of accuracy. Update the HR Information System (HRIS) or database promptly to reflect new hires, employee changes, and other relevant information. Ensure strict confidentiality of all employee data.

Recruitment Support: Assist in the recruitment process by posting job openings on various online job boards. Track applicants using Applicant Tracking Systems (ATS), screen resumes, coordinate interview schedules, and communicate with candidates throughout the hiring process.

Onboarding & Orientation: Prepare all necessary paperwork for new hires, including collecting identification and compliance documents such as I-9 verification. Arrange access to facilities and systems, and conduct New Hire Orientation sessions to help new employees integrate smoothly into the company.

Payroll & Benefits Assistance: Monitor employee attendance, sick leave, and paid time off (PTO) to support accurate payroll processing. Provide employees with basic information and assistance regarding health benefits, insurance plans, and company policies.

Employee Communication & Support: Serve as the initial point of contact for employee inquiries. Direct more complex grievances or issues to HR specialists as needed. Assist in organizing internal company events, training sessions, and other employee engagement activities.

Compliance & Reporting: Stay updated on labor law changes and assist with internal HR audits. Prepare standard HR reports and maintain spreadsheets to support compliance and operational needs.

Required Qualifications

- Proven experience in an administrative or HR support role.
- Familiarity with HR Information Systems (HRIS) and Applicant Tracking Systems (ATS).
- Strong organizational skills with attention to detail and accuracy.
- Excellent communication skills, both written and verbal.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Basic understanding of labor laws and HR compliance requirements.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Preferred Qualifications and Benefits

- Previous experience in recruitment coordination and onboarding.
- Knowledge of payroll processes and employee benefits administration.
- Ability to multitask and manage competing priorities effectively.
- Collaborative team player with a customer-service mindset.

Compensation: The monthly salary range for this position is Rs45,000.00 to Rs55,000.00.

Work Location: This role requires in-person attendance at the company’s office.

This position offers an excellent opportunity for individuals looking to build a career in human resources by gaining hands-on experience in various HR functions within a dynamic work environment.