Administration Executive - Remote

Capital Institute for Career Development

Karachi , Pakistan

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Posted 6 hours ago Report Job

Excellence Training Centre (ETC) / Capital Institute for Career Development (CICD), a leading private training organization in Qatar, is seeking a highly capable Remote Administration Executive. This role requires an independent professional who can efficiently handle a variety of administrative and operational duties. The ideal candidate will demonstrate strong organizational skills, problem-solving ability, and ownership of tasks while thriving in a fast-paced environment with minimal supervision.

Key Responsibilities
- Manage incoming inquiries and distribute them to appropriate departments, ensuring timely coordination.
- Conduct vendor research, obtain quotations, and liaise with external suppliers and service providers.
- Perform daily administrative operations, maintain records, and manage documentation to support smooth workflows.
- Communicate with clients, address administrative queries, and coordinate with internal teams to meet client needs.
- Oversee refund requests by coordinating with relevant departments and ensuring timely processing.
- Assist with recruitment coordination, particularly for part-time staff and trainers.
- Independently manage multiple tasks, prioritize responsibilities, and ensure deadlines are met.
- Identify and resolve operational challenges proactively without requiring constant supervision.
- Facilitate cross-departmental communication to maintain effective collaboration and workflow.
- Provide general operational support and take ownership of additional responsibilities as needed.

Required Qualifications
- Minimum 1–2 years of relevant experience in administration, operations, or coordination roles.
- Proven ability to work in a demanding environment with multiple responsibilities.
- Strong academic background with excellent GPA/CGPA and educational records is highly valued.
- Exceptional analytical thinking, problem-solving skills, and intellectual ability.
- Excellent organizational and multitasking capabilities.
- Proficient written and verbal communication skills in English.
- Demonstrated independence, initiative, and accountability in task completion.
- Ability to quickly understand instructions, exercise sound judgment, and make decisions under pressure.
- Comfortable working in a dynamic, fast-paced setting with shifting priorities.
- Proficiency in Google Workspace, MS Office, and other administrative tools.
- Experience in vendor coordination, client communication, inquiry management, or operational administration is advantageous.

Preferred Qualifications and Benefits
- Knowledge of Arabic is preferred but not required.
- Location preference for candidates based in Karachi, Pakistan, though the role is fully remote.
- Competitive monthly salary ranging from PKR 50,000 to 60,000, commensurate with academic credentials, experience, and demonstrated skills.
- Flexible 100% remote work arrangement with exposure to an international training organization.
- Working hours are 9 hours per day (including a 1-hour break), six days a week, from 2:00 PM to 11:00 PM Pakistan Standard Time.
- Candidates must have a reliable laptop or computer, stable high-speed internet, and a dedicated professional workspace.
- Strong communication and responsiveness during working hours are essential.

Applicants should be prepared to answer questions regarding their academic performance, experience in client communication and administrative coordination, ability to manage multiple priorities independently, and readiness to work under the outlined conditions. A bachelor’s degree is required, along with at least one year of experience in administrative or operations roles, vendor coordination, client communication, and proficiency with MS Office and Google Workspace.

This position offers a unique opportunity to develop professionally while contributing to a respected international training center. Candidates who are self-motivated, responsible, and capable of managing diverse tasks with minimal supervision are encouraged to apply.