Junior HR Operations Executive

Edge is an AI-native healthcare staffing and workforce solutions company that partners with organizations across healthcare, dental, insurance, accounting, and other industries. We connect clients with high-quality global talent while building systems and capabilities for sustainable workforce success. As we continue to grow, our People team plays a vital role in supporting employees, streamlining people processes, and ensuring smooth workplace operations. We are seeking a proactive and organized Junior HR professional to support core HR functions, workplace administration, and vendor coordination in a hybrid role. This position offers a unique opportunity to develop skills across HR operations, employee support, office management, and vendor relations within a dynamic, fast-paced environment.

Key Responsibilities

HR Operations & Employee Lifecycle
Maintain accurate employee records, contracts, and HR documentation. Support onboarding and offboarding processes, including orientation, clearances, and exit formalities. Manage employee confirmations, promotions, internal movements, and routine lifecycle activities. Keep HR forms, policies, and handbooks updated and ensure confidentiality and accessibility of HR records.

Employee Support & People Processes
Act as the first point of contact for routine employee inquiries related to HR policies, attendance, leave, and workplace matters. Maintain attendance and leave records, coordinating with managers to resolve discrepancies. Assist with performance reviews, employee feedback, engagement programs, and internal HR communications. Escalate complex employee concerns appropriately and help identify improvements to enhance employee experience and streamline HR processes.

Workplace & Office Management
Oversee daily office operations to maintain a functional, safe, and organized workplace. Coordinate office maintenance, cleaning, utilities, internet, repairs, and facilities needs. Monitor office supplies, pantry inventory, and equipment. Manage office assets, seating arrangements, meeting room readiness, and access logistics. Address workplace issues promptly and support office events and employee activities. Recommend improvements to office processes and facilities.

Vendor Management & Procurement Coordination
Coordinate with external vendors providing office supplies, cleaning, maintenance, utilities, security, transportation, and other services. Maintain an updated vendor database with contracts, pricing, renewal dates, and payment records. Request quotations, compare proposals, and support purchasing decisions. Follow up to ensure timely service delivery and resolve issues. Monitor vendor performance and coordinate invoices and payments with finance. Support vendor onboarding, contract renewals, and performance reviews. Identify opportunities to optimize costs and service quality.

Administration, Expenses & Documentation
Maintain organized records of office expenses, invoices, purchase orders, and related documentation. Support budget tracking for supplies, facilities, and vendor services. Coordinate approvals for administrative purchases and assist with expense reconciliation and reporting. Ensure workplace and vendor documentation is accurate and up to date.

Reporting & Process Improvement
Prepare periodic reports on HR operations, office expenses, vendor performance, inventory, and pending workplace issues. Track operational requirements, vendor renewals, and maintenance schedules. Maintain trackers and spreadsheets to enhance visibility into workplace activities and costs. Recommend improvements to HR administration, office management, procurement, and vendor workflows. Collaborate with People, Finance, IT, and other teams to ensure smooth internal operations.

Required Qualifications
1–2 years of experience in HR, People Operations, office administration, workplace operations, or related fields. Bachelor’s degree in Human Resources, Business Administration, Management, or a related discipline. Basic understanding of HR processes including employee documentation, attendance, leave management, and employee support. Experience coordinating office operations, facilities, suppliers, or vendors. Strong organizational skills with attention to detail. Good written and verbal communication skills. Proficiency in Microsoft Office or Google Workspace, especially Excel or Google Sheets. Ability to manage multiple tasks, maintain accurate records, and follow up effectively. Strong interpersonal and problem-solving skills. Professional handling of confidential information. A proactive, hands-on approach to operational challenges and employee support.

Preferred Qualifications and Benefits
Experience managing vendors, service providers, office supplies, or facilities requests is advantageous. Exposure to procurement coordination, invoice processing, expense tracking, or budget monitoring is a plus. Familiarity with maintaining asset inventories and office administration trackers. Knowledge of HRIS, attendance management systems, procurement tools, or workplace management software. Experience working in fast-paced startups or growing organizations. Involvement in coordinating office events, employee engagement, or workplace initiatives.

Joining Edge offers the chance to build experience across HR, workplace management, and business operations. You will take ownership of responsibilities that directly impact employee experience and office efficiency. Collaborate closely with People, Finance, IT, and other teams while developing practical skills in vendor management, facilities coordination, procurement, and HR operations. This role provides a strong foundation for future growth in HR, People Operations, Workplace Experience, or Business Operations within a growing global organization that values initiative and operational ownership.