Junior Human Resources Associate

Established in 1951, the International Organization for Migration (IOM) is a related organization of the United Nations and the leading UN agency in migration. Working alongside governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. The organization is dedicated to saving lives, protecting people on the move, addressing displacement challenges, and facilitating regular migration pathways while providing services and advice to governments and migrants. IOM fosters a respectful, inclusive, and supportive workplace where employees can thrive professionally and feel valued. Candidates from diverse backgrounds are encouraged to apply, with reasonable accommodations provided throughout the recruitment process.

Key Responsibilities

- Support recruitment processes by coordinating vacancy announcements, managing applications, arranging interviews and tests, preparing documentation, communicating with candidates, and conducting reference checks.
- Manage pre-employment activities including preparation of Entry on Duty (EOD) documentation, coordinating medical exams and security briefings, facilitating orientation sessions, and ensuring inclusion in insurance plans.
- Maintain and update organizational HR systems with accurate data entry, monitor contractual statuses and entitlements, and generate HR reports and documentation.
- Serve as Timekeeper by maintaining and reconciling leave quotas, generating leave reports, responding to leave-related inquiries, and guiding staff on leave procedures.
- Assist in separation, classification, reclassification, and promotion processes by collecting documentation, drafting forms, performing calculations, obtaining approvals, and coordinating with relevant units.
- Update and maintain electronic and physical personnel files, recruitment records, HR policies, regulations, guidelines, and internal controls.
- Draft employment certificates, notices, letters, reports, presentations, and update organizational charts to support timely document submissions.
- Organize meetings, training sessions, and other HR events by managing logistics such as arranging facilities, equipment, materials, and preparing correspondence.
- Respond to general inquiries regarding HR policies, procedures, and instructions.
- Perform other related duties as assigned.

Required Qualifications

Education:
- High school diploma with four years of relevant experience; or
- Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field with two years of relevant professional experience. Accredited universities should be listed in the UNESCO World Higher Education Database.

Experience:
- Proven experience in human resources administration or personnel support functions.
- Experience supporting administrative processes and delivering quality HR services.
- Handling confidential personnel information and maintaining accurate records.
- Coordinating with multiple stakeholders in a multicultural environment.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience with HRIS or ERP systems, preferably Oracle, is an advantage.
- Previous work experience with international organizations, humanitarian agencies, NGOs, or government institutions is beneficial.

Skills:
- Knowledge of HR policies, procedures, and administrative practices.
- Familiarity with recruitment, onboarding, contract administration, and employee lifecycle management.
- Understanding of leave administration, timekeeping, and HR data management.
- Competence in records management, document control, and confidentiality.
- Ability to prepare HR reports, personnel statistics, and employment-related documentation.
- Working knowledge of the UN Common System and international organization HR frameworks is an asset.

Languages:
Fluency in at least one of IOM’s official languages (English, French, or Spanish) is required. Language proficiency will be assessed during the selection process, which may include written and oral evaluations.

Competencies:
Candidates must demonstrate IOM’s core values: inclusion and respect for diversity, integrity and transparency, professionalism, courage, and empathy. Core behavioral competencies include teamwork, delivering results, managing and sharing knowledge, accountability, and effective communication.

Additional Information:
Appointment is subject to funding confirmation, medical fitness, accreditation, residency or visa requirements, and security clearances. IOM maintains a zero-tolerance policy on misconduct including sexual exploitation, harassment, abuse of authority, and discrimination. Applications must be submitted through the official IOM e-Recruitment system. Only shortlisted candidates will be contacted. This selection process may be used to fill similar positions in various duty stations, with recommended candidates remaining eligible for 24 months.

For more information about IOM’s workplace culture and career opportunities, candidates are encouraged to visit the official IOM website.