Admin Executive Officer

Karobaar Plus Plus seeks a proactive and energetic Admin Executive Officer to support its daily operations and digital workflows. This freelance position requires a highly organized and reliable individual who can efficiently manage a variety of administrative duties including document control, vendor coordination, and customer service. The ideal candidate demonstrates strong self-motivation, punctuality, and adaptability to new systems and responsibilities. While this role involves close collaboration with internal teams and clients, it does not entail managing a team. The Admin Executive Officer will play a critical part in maintaining the accuracy and confidentiality of company records and documents, coordinating communication channels, and supporting the seamless running of day-to-day business functions. This opportunity offers flexible working arrangements and the potential for long-term collaboration, providing exposure to diverse aspects of business operations and digital tools management within a dynamic freelance setting.
Responsibilities

Manage and execute daily administrative tasks to ensure smooth office operations.
Maintain, organize, and update company records, files, and documentation with accuracy and confidentiality.
Support internal communication and liaise effectively with clients to facilitate coordination and information flow.
Prepare, compile, and organize reports, summaries, and various business documents as required.
Handle and manage digital tools such as Google Docs, Sheets, Email, and WhatsApp Web for efficient workflow.
Ensure strict confidentiality and security of all sensitive company data and documents.
Assist in vendor management by coordinating communications and documentation.
Support document control processes including the use and maintenance of Document Management Systems (DMS).
Provide excellent customer service by responding promptly and professionally to inquiries.
Adapt quickly to new systems and procedures to optimize workflow and productivity.
Demonstrate reliability by adhering to schedules, maintaining punctuality, and handling tasks with attention to detail.
Maintain an ethical approach aligned with company values and principles.