HR and Administration Officer

Kindle Care is seeking a dedicated HR and Administration Officer to manage and oversee the companys human resources and administrative functions effectively. This role requires a detail-oriented individual fluent in English for both speaking and writing who excels in documentation and coordination. The HR and Administration Officer will be responsible for maintaining accurate records, managing electronic filing systems, and supporting office management tasks. This position demands excellent IT skills to utilize document management systems efficiently and ensure smooth office operations. The officer will supervise a small team of one person, enhancing the administrative workflow and ensuring consistent adherence to company policies. The successful candidate will play a critical role in facilitating communication within the organization and supporting HR processes by maintaining employee records and handling administrative tasks. This position requires excellent coordination skills to manage office activities and document control procedures while supporting Kindle Cares strategic objectives. Strong organizational skills and the ability to work independently and collaboratively will be essential to manage the day-to-day administrative responsibilities and contribute to a productive workplace environment.

Responsibilities

Manage daily office operations including maintaining electronic document management systems and digital record-keeping.
Oversee the proper filing, storage, and retrieval of documents both in physical and electronic formats.
Coordinate human resource activities such as employee record maintenance, onboarding, and office communication.
Supervise the work of a small administrative team, providing guidance and support to ensure task completion and process improvement.
Develop and implement effective office management policies and procedures to enhance productivity.
Ensure compliance with company policies and regulatory requirements related to document management and HR administration.
Handle correspondence, prepare reports, and maintain accurate documentation for HR and administrative processes.
Utilize IT tools and software to streamline administrative functions and improve data accuracy and accessibility.
Coordinate with other departments to support organizational needs and facilitate smooth internal communications.
Assist in the development of HR strategies and administrative systems that promote a positive work environment and operational efficiency.