Lease Administrator - US Market

Lease Administrator
Location: Johar Town, Lahore
Job Type: Full-time
Work Schedule: Monday to Friday (US Hours)
Work Location: Fully Onsite

We are looking for a detail-oriented Lease Administrator to oversee and maintain commercial lease documentation for multiple locations. The successful candidate will have experience reviewing commercial leases, preparing lease abstracts and rent schedules, tracking rent and lease obligations, coordinating lease assignments and amendments, and effectively communicating with landlords, tenants, brokers, and internal teams. This role demands strong organizational skills, attention to detail, and the ability to manage multiple deadlines and financial responsibilities accurately.

Key Responsibilities
- Manage and maintain commercial lease agreements, including amendments, renewals, extensions, and assignments across various locations.
- Review lease agreements and monitor key financial and operational terms such as base rent, rent escalations, security deposits, CAM/NNN charges, taxes, insurance, lease dates, renewal options, and notice periods.
- Prepare and maintain accurate lease abstracts and rent schedules.
- Track upcoming lease expirations, rent increases, renewals, options, and required notices to ensure timely action.
- Coordinate lease assignments, transfers, amendments, and related documentation with landlords, tenants, brokers, and internal teams.
- Communicate and negotiate with landlords regarding rent, security deposits, assignment fees, transfer fees, and other lease-related financial terms.
- Follow up with landlords and tenants for signatures, approvals, notices, supporting documents, and resolution of outstanding lease matters.
- Review landlord statements and lease-related charges to verify accuracy against lease terms.
- Assist with CAM/NNN reconciliation reviews and identify discrepancies when necessary.
- Maintain organized lease files and ensure lease information is accurately recorded and easily accessible.
- Update lease trackers, rent schedules, and internal records promptly as changes occur.
- Collaborate with accounting, property management, and operations teams regarding lease-related payments and obligations.
- Help resolve lease discrepancies by reviewing lease language and coordinating with relevant parties.

Required Qualifications
- Minimum of 2 years’ experience in commercial lease administration, lease coordination, commercial real estate, property management, or a related field.
- Ability to read and interpret commercial lease agreements confidently.
- Solid understanding of base rent, rent escalations, security deposits, CAM/NNN charges, lease assignments, renewals, and lease options.
- Experience preparing and maintaining lease abstracts and rent schedules.
- Strong written and verbal communication skills.
- Ability to manage multiple leases, deadlines, and follow-ups simultaneously.
- Professional communication skills for interacting with landlords, tenants, brokers, and internal teams.
- Proficiency in Microsoft Excel, Microsoft Office, Google Workspace, or similar business software.

Preferred Qualifications
- Experience managing leases across a multi-location commercial real estate portfolio.
- Familiarity with retail, restaurant, office, or other commercial lease types.
- Experience reviewing CAM/NNN reconciliations.
- Hands-on experience handling lease assignments and landlord negotiations.
- Knowledge of property management or lease administration software.
- Experience coordinating with accounting or property management teams.

Candidates with practical experience in commercial leases, rent schedules, lease abstracts, CAM/NNN reconciliations, lease assignments, and landlord communications are encouraged to apply.

Application Questions
- Please describe your hands-on experience with commercial lease abstracts, lease amendments, landlord negotiations, and CAM/NNN reconciliations.
- What are your salary expectations?