Posted Oct 03, 2023 360 views
We are seeking a highly skilled and motivated Export Officer / Export Documentation Specialist to join our dynamic team. The ideal candidate will play a critical role in ensuring smooth and efficient international trade operations by managing export documentation, compliance, and logistics processes. This role requires meticulous attention to detail, strong communication skills, and a comprehensive understanding of export regulations and documentation requirements for both the US and European markets.
1. Responsibilities: Export Documentation Management:
- Prepare and review all necessary export documentation, including invoices, packing lists, certificates of origin, bills of lading, and other required documents.
- Ensure accurate completion of export documentation to comply with international trade regulations and standards.
2. Regulatory Compliance:
- Stay updated on US and European export regulations, trade policies, and customs procedures to ensure compliance.
- Collaborate with relevant authorities to secure required permits and licenses for international shipments.
3. Logistics Coordination:
- Coordinate and liaise with shipping companies, freight forwarders, and customs brokers to ensure timely and efficient movement of goods.
- Monitor shipments and address any potential delays or issues in transit.
4. Customer Communication:
- Act as a primary point of contact for international customers regarding export-related inquiries and information.
- Provide accurate and timely updates on shipment statuses, documentation, and compliance matters.
5. Internal Collaboration:
- Work closely with the sales, supply chain, and finance teams to ensure alignment on export processes and information sharing.
- Collaborate with colleagues to address any issues related to shipments, documentation, or compliance.
6. Data Management:
- Maintain accurate records of all export / Import documentation, correspondence, and related information.
- Generate reports and analyze data to identify trends, areas for improvement, and opportunities to streamline processes.
7. Continuous Improvement:
- Identify areas for process enhancement and contribute to the development and implementation of best practices.
- Stay informed about advancements in export documentation technology and recommend updates to systems or tools as needed.
Qualifications:
- Bachelor's degree in International Business, Supply Chain Management, or a related field preferred.
- Proven experience as an Export Officer, Export Documentation Specialist, or similar role, with a deep understanding of export regulations and documentation requirements.
- Familiarity with USA and European export laws, customs procedures, and trade agreements.
- Strong attention to detail, organizational skills, and ability to work accurately under pressure.
- Excellent communication and interpersonal skills, with the ability to interact with customers, colleagues, and external partners effectively.
- Proficiency in using export-related software and tools, including document management systems and customs portals.
- Problem-solving mindset and the ability to adapt to changing regulations and industry trend
Job Details
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