Legal Administrative Assistant

World Business Lenders (WBL) offers flexible, short-term commercial loans secured by real estate to support small and medium-sized businesses across the United States, especially those encountering challenges with traditional financing. We are currently seeking a highly organized and proactive Legal Administrative Assistant on a contract/consultant basis. This role operates Monday through Friday, from 9:00 AM to 6:00 PM Eastern Time, and requires excellent spoken and written English skills. The successful candidate will provide essential administrative and operational support to the Corporate Legal Department, ensuring smooth coordination of schedules, documentation, internal trackers, and communication across teams in a fast-paced, remote environment.

Key Responsibilities

- Coordinate calendars, meetings, appointments, and internal discussions for the Legal Department, including scheduling across time zones and distributing relevant materials.
- Prepare meeting agendas, organize supporting documents, and track follow-up items to ensure timely completion.
- Assist with travel arrangements and other administrative logistics as needed.
- Organize, maintain, and update departmental files, folders, and records, ensuring proper naming, storage, and accessibility for authorized personnel.
- Support document preparation, formatting, proofreading, and distribution while handling confidential information with discretion.
- Maintain and update internal dashboards, trackers, and project management systems such as Monday.com.
- Track deadlines, pending requests, and follow-up items, coordinating with team members to keep tasks on schedule.
- Assist in gathering and organizing information for internal reports and departmental updates.
- Maintain administrative procedures, checklists, templates, and workflows, identifying and resolving scheduling conflicts or outstanding tasks.
- Suggest improvements to filing, scheduling, tracking, and coordination processes to enhance departmental efficiency.
- Facilitate smooth communication and coordination between the Legal Department and other internal teams.

Required Qualifications

- Bachelor’s degree in Business Administration, Office Administration, Legal Administration, or a related field is preferred.
- Minimum of 2 years’ experience in administrative support, executive assistance, office coordination, or a similar role.
- Prior experience supporting a legal department, law firm, executive team, or corporate department is highly desirable.
- Proven ability to manage calendars, meetings, documentation, and multiple competing priorities effectively.
- Familiarity with project management tools, internal trackers, and document management systems.
- Proficiency in Microsoft Office applications, especially Outlook, Word, Excel, and Teams.
- Experience with project management and task tracking software such as Monday.com.
- Strong organizational skills with the ability to maintain digital files and document repositories.
- Excellent written and verbal communication skills in English.
- Ability to work independently in a remote setting while supporting team priorities.
- High level of discretion and professionalism when handling confidential information.

Preferred Qualifications and Benefits

- Experience working in a corporate environment, professional services firm, legal department, or financial services organization is preferred.
- Strong interpersonal skills and a collaborative mindset.
- Proactive approach to administrative support and follow-up.
- Ability to prioritize tasks and manage competing deadlines efficiently.
- Adaptability and willingness to assist with a variety of administrative needs.
- Compensation is offered in USD.
- Benefits include paid time off (PTO).
- The position is fully remote, requiring a stable internet connection and a professional home office setup.

Candidates are encouraged to submit their CV in English for consideration. This role is ideal for detail-oriented individuals who thrive in a dynamic, remote work environment and are committed to supporting the operational success of a busy legal department.