Assistant Manager Admin

The Assistant Manager Admin at Liberty Books plays a pivotal role in managing the overall administrative and office functions to ensure efficient daily operations. This role involves overseeing facility management, vendor coordination, office supplies, and maintenance activities while ensuring adherence to company policies and procedures. The position demands a proactive approach to support cross-functional teams and streamline workflows within a busy office environment. With 6 years of relevant experience, the candidate must excel in communication and organizational skills to effectively handle multiple responsibilities and maintain a productive work atmosphere. Leading a team of four staff members, the Assistant Manager Admin is responsible for guiding and motivating the team to accomplish administrative goals and address operational challenges. The role requires strong leadership capabilities to delegate tasks, monitor performance, and maintain high standards of office management. This position is based at Liberty Books Head Office in Karachi and is suitable for professionals with a Bachelors degree in Business Administration or related fields, who are well-versed in MS Office applications and capable of delivering consistent results in a dynamic environment.
Responsibilities

Manage the daily administrative operations to ensure smooth and efficient office functioning.
Supervise facility management activities including maintenance, repairs, and office environment upkeep.
Coordinate and liaise with vendors and service providers to procure office supplies and services in a timely and cost-effective manner.
Ensure strict compliance with company policies and procedures across all administrative processes.
Prepare and maintain administrative documentation, records, and reports to support operational transparency and decision-making.
Support cross-functional teams by providing administrative assistance and resolving operational issues promptly.
Lead, train, and evaluate a team of four administrative staff to achieve departmental and organizational objectives.
Implement process improvements to enhance office productivity and administrative workflows.
Manage office budgets related to supplies, maintenance, and vendor contracts.
Facilitate communication within the organization to ensure alignment on administrative matters and operational changes.
Handle scheduling, meetings, and event coordination to support organizational needs.
Oversee compliance with health, safety, and security protocols within the office premises.