Logistics Assistant

SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities and marginalized groups since 2010 by providing humanitarian assistance during emergencies and supporting them through the implementation of sustainable development programs in the areas of Child Protection & Child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including Sindh, Punjab, Balochistan, KPK, and has a presence in 33 of the most vulnerable districts. In light of increasing challenges such as inflation, illiteracy, poverty, and climate change, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

Child Safeguarding: As part of the implementation of the Child Safeguarding Policy (CSP), this position may have indirect access to children or personal data about children through program implementation, monitoring, and reporting. The incumbent is expected to fully comply with SIF’s CSP and ensure all project activities uphold the principles of child safety, dignity, and protection.

Main Responsibilities:

• Ensure that all electrical work is properly supported by backup generators.
• Identify suppliers for maintenance services including plumbing, electrical, and carpentry.
• Manage contracts for all lease and service agreements.
• Maintain lease agreement files and ensure timely payment submissions for utilities and services.
• Ensure timely purchase and record-keeping of kitchen and janitorial supplies.
• Track lease agreements using an Excel sheet.
• File all user manuals, equipment cards, and maintenance records.
• Be accountable for all items in the office and compound under your responsibility.
• Conduct physical counts and reconciliations of inventory quarterly, reporting any damages or expirations.
• Prepare monthly inventory reports documenting changes.
• Regulate vehicle usage and supervise vehicle allocation to meet program needs.
• Monitor fuel consumption and driver skills.
• Manage fleet expenses and submit timely payments for rental vehicles.
• Prepare fuel cost analyses and maintain regular monitoring.
• Facilitate purchases and deliveries of necessary supplies, including travel to various markets.
• Assist in daily logistics tasks as assigned by the Logistics Officer.
• Greet visitors and notify relevant staff of their arrival.
• Ensure meeting rooms are cleaned after use and prepared appropriately.
• Manage stationary supplies and maintain adequate stock levels.
• Arrange couriers and maintain dispatch registers.
• Ensure hygiene standards in the kitchen, office, and guesthouse.

This list is not exhaustive; the employee may be required to perform other tasks necessary and compatible with their functions.

Knowledge/Skills/Behaviour:

Education: Bachelor’s or equivalent degree in Supply Chain, Social Sciences, or a related field from an HEC/Government accredited institute.

Experience: Minimum 3 years of relevant work experience in NGO/INGO with expertise in supply chain, security, and logistics.

Fluency in English and Urdu; fluency in a local language is a plus.

Good computer skills, including proficiency in Word, Excel, and PowerPoint, with strong report writing abilities.

Effective under pressure, results-oriented, and proactive with the ability to multitask.

Excellent interpersonal, communication, negotiating, and analytical skills.

Ability to organize work schedules regularly and flexibility; must be discreet and respectful of confidentiality.

Good team player, motivated to work in remote and uncertain environments while respecting standard operating procedures.

Respect and promote SIF values and report any non-compliance with policies.

Address needs and requests professionally.

Always interact with children in the presence of their parents or caregivers, ensuring confidentiality of beneficiaries.

Report any incidents that cause harm to beneficiaries or others, and be aware of child protection concepts.

Maintain effective working relationships with people from different cultural backgrounds, demonstrating strong cross-cultural communication skills.