Logistics Officer

The applications will be reviewed on a rolling basis.

SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities and marginalized groups since 2010 by providing humanitarian assistance during emergencies and supporting them through the implementation of sustainable development programs in the areas of Child Protection and Child Wellbeing, WASH, Food Security and Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 of the most vulnerable districts. In light of increasing challenges such as inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

CHILD SAFEGUARDING

As part of the implementation of the Child Safeguarding Policy (CSP), specify here the level of risk associated with child safeguarding (0, 1, or 2) depending on whether or not the position involves contact with children (in particular access to children and/or personal data) and, if so, specify the type of interaction.

Reminder:

- Level 0: no contact with children
- Level 1: access to children and/or personal data about children
- Level 2: access to children and/or personal data about children and other risk factors such as frequent direct contact with children, contact in isolated locations/without direct supervision, contact with particularly vulnerable children (disability, children without parental protection, etc.).

Main Responsibility:

Objective 1: Procurement

• Develop, maintain, and regularly update procurement plans in close coordination with Programme and Support Departments, ensuring alignment with project implementation timelines and budgets.
• Review and validate procurement requests, specifications, Bills of Quantities (BoQs), Terms of Reference (ToRs), and other relevant procurement documents to ensure completeness, accuracy, and compliance with organizational procedures.
• Ensure procurement activities are initiated sufficiently in advance to support timely programme implementation and prevent delays.
• Identify procurement priorities, potential bottlenecks, supply risks, and market constraints, and communicate them to management in a timely manner.
• Consolidate procurement requirements, where appropriate, to achieve cost efficiency, economies of scale, and value for money.
• Ensure procurement processes are conducted transparently, fairly, and impartially, and are free from conflicts of interest, favoritism, or undue influence.
• Receive and verify supplies and materials procured for project activities, ensuring compliance with approved specifications, quantities, quality standards, and delivery requirements, in coordination with relevant departments.
• Identify suitable suppliers and maintain an updated and reliable supplier database in accordance with organizational requirements.
• Monitor supplier performance and address issues related to delays, quality, delivery, contractual compliance, and other performance concerns, escalating significant issues to management as required.
• Support the collection and analysis of quotations from the local market and targeted suppliers to ensure competitive pricing and value for money.
• Coordinate with the Warehouse staff for the timely receipt, inspection, documentation, and handover of procured supplies and materials.

Objective 2: Fleet Management

• Supervise the management and daily planning of the vehicle fleet, including maintenance and scheduling.
• Monitor, supervise, and support driver performance, including providing necessary guidance and training.
• Monitor vehicle fuel consumption and overall operational efficiency.
• Ensure drivers conduct regular vehicle checks and that all required equipment is properly placed and maintained in vehicles.
• Prepare and update the monthly vehicle and generator fuel consumption report and share it with Base Logistics by the 2nd of each month.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.