Main Responsibilities
· Maintain a complete list of all societies and contact details of office bearers.
· Custodian of policy & process documents for ECA.
· Ensure that all societies’ details are placed and updated on web on regular basis.
· Ensure the proper implementation of rules and regulations and follow up by the societies.
· Analysis of Clubs activities, budget and facility requirements, and also check and make sure that scope, purpose, and activities of the new intended society do not overlap with another organization.
· Review the event arrangement proposal of the societies.
· Maintain the numbers of societies equal or below the approved limit. And in case of number exceeds this limit, facilities the merger of societies with common purpose.
· Maintain the record and also raising the online PR through the SAP system (any prior experience of SAP will be an added advantage). Strong follow-up is required
· Prepare and analysis of societies ledgers (revenue and expense sheet), advances and reimbursements.
· Ensure the implementation of ECA policies through personal visits on campus and late night stay during society’s activities for monitoring purpose.
· Maintain the register and list of societies assets
· Booking of venues for societies activities
· Moderation of societies emails after deep analysis
· Gather the pre and post event reports with all necessary documents. Analysis of data acquired from societies
The Lahore University of Management Sciences (LUMS), established in 1985, is one of the largest universities in Pakistan. It offers undergraduate, graduate and post-graduate programmes through its five schools: Suleman Dawood School of Business, Mushtaq Ahmad Gurmani School of Humanities and Social Sciences, Syed Babar Ali School of Science and Engineering, Shaikh Ahmad Hassan School of Law and Syed Ahsan Ali and Syed Maratib Ali School of Education.