Manager – Planning & Coordination (HR Office)

This role provides critical support to the EVP HR Office by enhancing coordination, tracking key priorities, and ensuring consistent follow-through on leadership decisions. Working closely with the HR Leadership team, the position translates HR priorities into structured actions through effective management of documentation, communication support, and improved visibility on progress and updates across teams. Additionally, the role assists the EVP HR in preparing for reviews, maintaining engagement cadence within the HR organization, and establishing an efficient operating rhythm for HR functions.

Key Responsibilities

- Planning and Tracking Support: Maintain structured workplans, trackers, and action items related to EVP HR Office priorities and projects to ensure clear visibility on progress. Collect updates from HR teams, identify any delays or coordination gaps, and follow up to sustain alignment and momentum. Consolidate data and keep information current to support progress tracking and internal reviews.

- Coordination and Operating Rhythm Management: Collaborate with intra-HR teams to align timelines, gather necessary inputs, and ensure smooth information flow across shared initiatives. Organize forums, meetings, and engagements by preparing agendas, compiling pre-reads, documenting discussions, and tracking action items. Maintain shared documentation and tracking tools to strengthen alignment and accountability across teams. Plan and execute the overall HR engagement cadence.

- Communication, Reporting, and Documentation: Prepare presentations, summaries, briefing materials, and background documents to support leadership discussions. Consolidate stakeholder inputs, perform basic analysis, and highlight key updates and insights as needed. Maintain updated records of priorities, decisions, and commitments to facilitate internal communication.

Required Qualifications

- Strong organizational and coordination skills with the ability to manage multiple priorities simultaneously
- Ability to consolidate information from various sources and analyze it into clear, actionable outputs
- Proficiency in MS Office applications, particularly Excel and PowerPoint
- Excellent written and verbal communication skills

Preferred Qualifications and Attributes

- Highly detail-oriented with strong follow-through on commitments
- Strong interpersonal skills, comfortable collaborating across teams, functions, and hierarchical levels
- Ability to stay organized and effective in a fast-paced environment
- Bachelor’s degree required; Master’s degree preferred
- 4 to 6 years of experience in project coordination, program management, consulting support, or similar cross-functional roles

This position offers an opportunity to work closely with senior HR leadership and contribute to the effective execution of strategic HR initiatives. The role demands a proactive, detail-focused professional who thrives in a dynamic environment and is skilled at driving alignment and accountability across diverse teams.