Manager – Planning & Coordination

This role provides critical support to the EVP HR Office by enhancing coordination, tracking priorities, and ensuring consistent follow-through on leadership decisions. Working closely with the HR Leadership team, the position translates HR priorities into structured actions by managing documentation, facilitating communication, and improving visibility on progress and key updates across teams. Additionally, the role assists the EVP HR in preparing for reviews, maintaining engagement cadence within the HR organization, and establishing an effective operating rhythm for HR functions.

Key Responsibilities

Planning and Tracking Support
- Maintain structured workplans, trackers, and action items related to EVP HR Office priorities and projects to ensure clear visibility on progress.
- Collect updates from various HR teams, identify potential delays or coordination gaps, and follow up to maintain alignment and momentum.
- Consolidate data and keep information current to support progress tracking and internal reviews.

Coordination and Operating Rhythm Management
- Collaborate with intra-HR teams to align timelines, gather inputs, and ensure smooth information flow across shared initiatives.
- Organize forums, meetings, and engagements, including preparing agendas, compiling pre-reads, documenting discussions, and tracking action items.
- Maintain shared documentation and tracking tools that promote alignment and accountability across teams.
- Plan and execute the overall HR engagement cadence to keep the organization connected and informed.

Communication, Reporting, and Documentation
- Prepare presentations, summaries, briefing materials, and background documents to support leadership discussions.
- Consolidate stakeholder inputs, perform basic analysis, and highlight key updates and insights when necessary.
- Keep updated records of priorities, decisions, and commitments to facilitate effective internal communication.

Required Qualifications
- Bachelor’s degree required; Master’s degree preferred.
- 4 to 6 years of experience in project coordination, program management, consulting support, or similar cross-functional roles.
- Strong organizational and coordination skills with the ability to manage multiple priorities simultaneously.
- Ability to consolidate information from diverse sources and analyze it into clear, actionable outputs.
- Proficiency in MS Office applications, particularly Excel and PowerPoint.
- Excellent written and verbal communication skills.

Preferred Attributes
- Highly detail-oriented with a strong commitment to follow-through.
- Strong interpersonal skills and comfort working across teams, functions, and hierarchical levels.
- Ability to stay organized and effective in a fast-paced environment.

This position offers the opportunity to work closely with senior HR leadership and contribute to the smooth execution of strategic HR initiatives. The role demands a proactive, detail-focused individual capable of managing complex coordination efforts and driving consistent progress across multiple stakeholders.