Manager Administration

National Insurance Company Limited

Pakistan

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Posted 3 days ago 160 views Report Job

The Administration Manager position seeks a highly skilled professional with a Master’s degree in Business Administration, Management, Public Administration, or an equivalent four-year Bachelor’s degree from an accredited institution recognized by the Higher Education Commission (HEC) of Pakistan. The ideal candidate will have a minimum of six years of relevant experience, including at least three years in a senior administrative or operations management role. This individual will demonstrate strong organizational capabilities, expertise in facility and vendor management, procurement, budgeting, and problem-solving. The role is critical for ensuring the smooth and efficient management of all administrative functions to support overall business operations.

Key Responsibilities

- Oversee daily administrative operations to ensure seamless company functioning.
- Manage office buildings, facilities, and infrastructure to maintain a productive work environment.
- Coordinate utilities, office services, maintenance, and other administrative support activities.
- Administer office space allocation, furniture, equipment, and related resources efficiently.
- Supervise security, safety, cleanliness, and support services to uphold workplace standards.
- Manage vendor, contractor, and service provider relationships in collaboration with relevant departments.
- Monitor service contracts, maintenance agreements, and administrative work orders for compliance and efficiency.
- Coordinate procurement of routine administrative items following approved procedures.
- Oversee transportation, fleet management, logistics, and official travel arrangements as required.
- Organize official meetings, conferences, events, and company functions to ensure smooth execution.
- Maintain accurate records of administrative assets, contracts, and service agreements.
- Ensure compliance with company policies, procurement procedures, safety standards, and applicable regulations.
- Monitor administrative expenditures to encourage cost-effective resource utilization.
- Identify and implement improvements to increase administrative efficiency and reduce operational costs.
- Coordinate disaster preparedness, workplace safety, and emergency response plans.
- Liaise with government departments, service providers, contractors, and other external stakeholders as necessary.
- Prepare administrative reports, budgets, proposals, and management briefs to support decision-making.
- Supervise administrative staff to ensure effective team performance and development.

Required Qualifications

- Master’s degree in Business Administration, Management, Public Administration, or an equivalent qualification.
- Minimum of six years of relevant professional experience, including at least three years in a senior administrative or operations management role.
- Strong organizational, facility management, procurement, vendor and contract management, budgeting, coordination, and problem-solving skills.
- Proven ability to manage administrative operations efficiently and effectively.

Preferred Qualifications and Benefits

Candidates with experience managing complex administrative functions, including vendor relations, contract oversight, and budget management, will be highly regarded. This role offers the opportunity to lead a dynamic administrative team and contribute significantly to the company’s operational excellence and growth.