10Pearls is a global, purpose-driven AI-native digital engineering partner that helps businesses reimagine, digitalize, and accelerate their growth. As an end-to-end digital technology partner, 10Pearls collaborates with Global 2000 enterprises, high-growth mid-size companies, and innovative start-ups across industries such as healthcare, fintech, energy, education, real estate, retail, and hi-tech. Headquartered in the Washington DC metro area, the company operates product engineering and software development centers across North America, Latin America, Europe, and South Asia.
We are looking for an experienced Manager of Administration to lead and oversee all administrative operations, facilities management, health and safety compliance, vendor management, and legal coordination. This role is critical to ensuring smooth day-to-day office operations, maintaining a safe and compliant work environment, optimizing vendor relationships, and supporting business continuity across all office locations.
Key Responsibilities
- Lead and manage overall administrative and facility operations to ensure efficient office functioning.
- Ensure compliance with health, safety, security, and environmental standards across all facilities.
- Develop, implement, and monitor workplace health and safety policies as well as emergency response procedures.
- Oversee facility maintenance, repairs, utilities, housekeeping, transportation, and office services.
- Manage vendor selection, contract administration, performance evaluation, and price negotiations to secure quality services while optimizing costs.
- Provide administrative support for business functions, company events, meetings, and employee engagement initiatives.
- Coordinate with legal teams and external stakeholders on leases, contracts, regulatory requirements, and other administrative legal matters.
- Prepare and manage departmental budgets, forecasts, and expense controls.
- Establish and maintain administrative policies, procedures, and continuous process improvements.
- Ensure proper maintenance of company assets, records, and administrative documentation.
- Lead administrative staff and service providers, ensuring effective performance and service delivery.
- Build strong relationships with internal stakeholders to support business operations and enhance employee experience.
- Manage office infrastructure, equipment, and workplace enhancements to maintain operational efficiency.
- Identify opportunities for cost savings, operational improvements, and risk mitigation.
Required Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- 10-12 years of experience in Administration, Facilities Management, or Corporate Services, including 3-5 years in a managerial role.
- Strong knowledge of administrative operations, facilities management, and workplace services.
- Hands-on experience in health and safety compliance and workplace risk management.
- Proven expertise in vendor management, contract administration, and commercial negotiations.
- Understanding of legal documentation, compliance requirements, and regulatory standards related to administration and facilities.
- Experience in budget planning, cost control, and operational reporting.
- Strong leadership, stakeholder management, and team management skills.
- Excellent problem-solving, organizational, and communication abilities.
- Proficiency in Microsoft Office and administrative management tools.
This role offers the opportunity to work in a dynamic, global environment where you will play a key part in ensuring operational excellence and a safe, efficient workplace. If you are a proactive leader with a strong background in administration and facilities management, this position at 10Pearls will allow you to make a significant impact.
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