Manager Administration

10Pearls is a global, purpose-driven AI-native digital engineering partner that helps businesses reimagine, digitalize, and accelerate their growth. As an end-to-end digital technology partner, 10Pearls collaborates with clients to develop future-proof, transformative digital products leveraging emerging technologies. Their clientele includes Global 2000 enterprises, high-growth mid-sized businesses, and innovative startups across various industries such as healthcare, fintech, energy, education, real estate, retail, and hi-tech. Headquartered in the Washington DC metro area, 10Pearls operates product engineering and software development centers across North America, Latin America, Europe, and South Asia.

We are looking for an experienced Manager of Administration to lead and oversee administrative operations, facilities management, health and safety compliance, vendor management, and legal coordination. This role is critical in ensuring smooth daily operations, maintaining a safe and compliant workplace, optimizing vendor relationships, and supporting business continuity across office locations.

Key Responsibilities

- Lead and manage overall administrative and facility operations to ensure efficient office functioning.
- Ensure compliance with health, safety, security, and environmental standards across all facilities.
- Develop, implement, and monitor workplace health and safety policies along with emergency response procedures.
- Oversee facility maintenance, repairs, utilities, housekeeping, transportation, and office services.
- Manage vendor selection, contract administration, performance evaluation, and price negotiations to ensure quality services and cost optimization.
- Facilitate administrative support for business functions, company events, meetings, and employee engagement initiatives.
- Coordinate with legal teams and external stakeholders on leases, contracts, regulatory requirements, and other administrative legal matters.
- Prepare and manage departmental budgets, forecasts, and expense controls.
- Establish and maintain administrative policies, procedures, and process improvements.
- Ensure proper maintenance of company assets, records, and administrative documentation.
- Lead administrative staff and service providers, ensuring effective performance and service delivery.
- Build strong relationships with internal stakeholders to support business operations and enhance employee experience.
- Manage office infrastructure, equipment, and workplace enhancements to ensure operational efficiency.
- Identify opportunities for cost savings, operational improvements, and risk mitigation.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, or a related field.
- 10-12 years of experience in Administration, Facilities Management, or Corporate Services, with at least 3-5 years in a managerial role.
- Strong knowledge of administrative operations, facilities management, and workplace services.
- Hands-on experience in health and safety compliance and workplace risk management.
- Proven expertise in vendor management, contract administration, and commercial negotiations.
- Understanding of legal documentation, compliance requirements, and regulatory standards related to administration and facilities.
- Experience in budget planning, cost control, and operational reporting.
- Strong leadership, stakeholder management, and team management skills.
- Excellent problem-solving, organizational, and communication abilities.
- Proficiency in Microsoft Office and administrative management tools.

This role offers the opportunity to contribute to a dynamic and innovative organization while leading critical administrative functions that support business growth and employee well-being.