Manager Administration & Security

We are looking for a seasoned and proactive Manager Administration & Security to lead and manage all administrative functions, security operations, facilities management, transport, and general services within the organization. The ideal candidate will demonstrate strong leadership, coordination, and problem-solving abilities, with significant experience in overseeing industrial or manufacturing environments. This role demands a hands-on approach to ensure the safety, efficiency, and smooth running of all related departments.

Key Responsibilities

Security Management:
Oversee all security operations, including managing security guards, supervisors, and personnel. Develop and enforce security policies, standard operating procedures, and access control measures. Monitor CCTV systems, visitor management, gate passes, and entry/exit logs. Liaise with local law enforcement and authorities as necessary. Investigate security incidents, prepare detailed reports, and implement preventive strategies to safeguard company assets, employees, visitors, and premises.

General Administration:
Manage daily administrative activities to ensure seamless departmental operations. Supervise housekeeping, office maintenance, canteen services, sanitation, and other general services. Oversee the upkeep of office buildings, factory premises, and facilities. Maintain administrative records, correspondence, and reporting. Collaborate with other departments to resolve administrative challenges promptly.

Transport & Fleet Management:
Supervise company vehicles, drivers, fuel management, maintenance schedules, and route planning. Ensure timely renewal of all vehicle-related documentation such as registrations, fitness certificates, and permits. Maintain accurate logs for vehicles, fuel consumption, repairs, and utilization reports.

Facilities & Maintenance Coordination:
Coordinate repairs and maintenance of buildings, utilities, furniture, and equipment. Ensure a clean, safe, and organized work environment. Monitor administrative expenses and promote efficient use of resources.

Vendor & Service Management:
Manage relationships with vendors and service providers for security, housekeeping, transport, maintenance, and other administrative services. Obtain quotations, assess service quality, monitor contracts, and control costs. Ensure timely delivery and compliance with company standards.

Compliance & Emergency Management:
Ensure adherence to administrative, workplace safety, fire safety, and security regulations. Coordinate emergency response plans, evacuation drills, fire drills, and contingency measures. Maintain emergency contact lists, security documentation, and compliance records.

Team Management & Reporting:
Lead and supervise administrative staff and security teams. Develop duty rosters, monitor attendance, and maintain adequate staffing levels. Prepare regular reports on security incidents, administrative expenses, fleet usage, and overall departmental performance. Communicate key issues and recommendations to senior management.

Required Qualifications

A Bachelor’s degree in Business Administration, Management, or a related field is required, with a Master’s degree preferred. Candidates should have 8 to 10 years of relevant experience in administration, ideally within manufacturing or industrial organizations. Proven expertise in managing security operations, facilities, transport, and general administration is essential. Strong leadership, communication, coordination, negotiation, and problem-solving skills are critical. Candidates must have a solid understanding of administrative procedures, security protocols, vendor management, and compliance standards. Proficiency in MS Office and administrative reporting tools is expected.

Mandatory Employment Conditions

Applicants must be permanent residents of cities other than Lahore; Lahore residents are not eligible. The selected candidate is required to live in company-provided accommodation as a condition of employment. Willingness to work on-site at the industrial facility and be available for urgent administrative and security matters is essential.

Key Performance Indicators (KPIs)

Success will be measured by the effectiveness of security operations and reduction in incidents, compliance with security and administrative SOPs, timely resolution of complaints and maintenance issues, accuracy of records, cost control, staff performance and discipline, and timely completion of compliance and management reports.

Work Location:
This is an in-person position based at the company’s industrial facility.