Virtual Assistant – AI Tools, Research & Online Operations

Mikhva is seeking a dependable and detail-oriented Virtual Assistant to support its online operations over the long term. This role requires a proactive individual who is comfortable working independently with online tools, performing research, organizing information, and handling repetitive tasks with strong accuracy. The candidate will work closely with AI-based tools, monitor their outputs, and ensure data integrity while maintaining clear and organized records of all completed work. While prior expertise in artificial intelligence is not mandatory, the willingness to learn new platforms and resolve basic issues independently is essential. This position also involves managing a team of 10 individuals, requiring effective coordination and communication skills to enhance productivity and ensure timely task completion. The successful candidate must possess strong written English skills, excellent attention to detail, and a reliable internet connection. Tasks include managing calendar scheduling, handling customer relationship management systems, and supporting social media management. The role emphasizes learning new software and online platforms quickly to adapt to evolving operational needs. Candidates with prior virtual assistant, data entry, or online research experience are preferred but not required. Mikhva offers a long-term opportunity to grow within the company with the potential to assume additional responsibilities based on performance.
Responsibilities
- Perform comprehensive online research to collect accurate, reliable, and up-to-date information relevant to assigned tasks.
- Enter, update, and organize data within various systems including customer relationship management and social media platforms.
- Assist with the creation, scheduling, and publishing of content across online channels and social media platforms to support marketing efforts.
- Monitor AI-generated results for accuracy, detecting errors or missing information, and reporting discrepancies to the appropriate stakeholders.
- Follow standard operating procedures carefully to ensure tasks are completed correctly, efficiently, and on schedule.
- Manage calendar scheduling and coordinate meetings and appointments for team members.
- Use workflow automation tools to streamline repetitive tasks, enhance productivity, and reduce manual errors.
- Utilize communication platforms effectively to maintain clear and timely correspondence within the team and with external contacts.
- Support basic administrative and organizational activities by maintaining clear, detailed records and documentation.
- Identify potential problems or workflow bottlenecks and promptly report them for resolution.
- Learn and adapt quickly to new software, AI tools, and online platforms as required for evolving business needs.
- Coordinate and manage activities of a team of 10 persons ensuring task distribution and timely completion while fostering a productive collaborative environment.
- Maintain a high level of reliability and professionalism in performing all responsibilities, consistently meeting deadlines and quality standards.