Posted Dec 20, 2018 7 views
· Prepare purchase request for Admin Department as well as Supply Chain Department
· Receive, store and issue goods and different construction material and update inventory.
· Maintain stock records using computerized inventory management system.
· Verify overtime sheets of ancillary staff and submit to finance department.
· Find sources of supply and obtain quotes from suppliers
· Reconcile of physical stock with the stock in the system
· Ensure that the stocks stay physically protected in the warehouse
· Conduct a time sheet review for field office from time to time.
· Ensure the correct and timely valuation of the inventory and direct the procedures related to offloading, packing and unpacking.
· Ensure Timely filing of paperwork and supporting documents in administration files.
· Preparing Monthly cash/funds forecast for district offices
· As assigned, work with other staff and provide assistance in organizing trainings/events, this includes venue selection, hotel, air ticket bookings, arranging transportations and accommodation arrangement.
· Management of Fuel includes the preparing of reports related to fuel and vehicle maintenance.
· Providing Support in different Districts for preparation and review of Time sheet and Vehicle log sheet.
· Organize different events and trainings in our different district offices.
Administrative Finance & Procurement responsibilities
· Preparation of expenses statements etc.
· Verification of officials visit expense claims.
· Maintain and update staff detailed information, contact Nos and addresses.
· Price comparison to be able to purchase material in minimum possible time at optimum prices.
· Verify hotel billings and complete related payment requests.
· Verify staff travels expanses bills, office utility bills and supplier bills and invoices.
· Review expenditure worksheets for accuracy and completeness.
· Maintaining a list of approved suppliers
· Conduct and visiting physical verification of stocks of District offices.
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