MIS Intern

SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities & marginalized groups since 2010 by providing them humanitarian assistance during emergencies and also supporting them through the implementation of sustainable development programs in the areas of Child Protection & Child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 most vulnerable districts. In light of increasing challenges such as inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

CHILD SAFEGUARDING

As part of the implementation of the Child Safeguarding Policy (CSP), please specify the level of risk associated with child safeguarding (0, 1 or 2) depending on whether or not the position involves contact with children (in particular access to children and/or personal data), and if so, specify the type of interaction.

Reminder:

- Level 0: no contact with children

- Level 1: access to children and/or personal data about children

- Level 2: access to children and/or personal data about children and other risk factors such as frequent direct contact with children, contact in isolated locations/without direct supervision, contact with particularly vulnerable children (disability, children without parental protection, etc.).

Job Description:

Data Entry and Management

• Receive final beneficiary lists from partner organizations and field/base offices for processing and entry into MIS.
• Review, verify, and validate beneficiary data for completeness, accuracy, eligibility criteria, and duplication prior to system entry.
• Perform data cleaning, deduplication, and standardization using Microsoft Excel and other data management tools.
• Enter and upload validated beneficiary records into the Management Information System (MIS) and other designated databases.
• Ensure timely updating of beneficiary information while maintaining confidentiality and compliance with organizational data protection policies.
• Generate and share beneficiary upload and data status reports with supervisors and relevant stakeholders.
• Support beneficiary registration, verification, and reconciliation processes to ensure accurate project records and reporting.

Data Quality Assurance

• Conduct routine data quality checks to ensure accuracy, consistency, and completeness of datasets.
• Support implementation of data quality standards, protocols, and validation rules.
• Identify and resolve data discrepancies in coordination with relevant teams.
• Assist in continuous improvement of data management processes and controls.

Reporting and Analysis

• Support preparation of routine project reports, dashboards, and data summaries.
• Generate basic statistical reports using Excel and other reporting tools.
• Assist in preparation of monthly, quarterly, and donor reporting requirements.

Documentation and Record Keeping

• Maintain organized digital records and ensure proper archiving of project data and documentation.
• Ensure secure storage and handling of sensitive beneficiary and project information.
• Support documentation of data collection tools, templates, and processes.

Technical Support

• Assist in managing digital data collection platforms such as KoboToolbox, ODK, SurveyCTO.
• Support data import, export, and migration activities as required.
• Provide basic troubleshooting support for data-related issues.

Required Skills and Competencies

• Strong proficiency in Microsoft Excel (formulas, filters, pivot tables preferred).
• High attention to detail and data accuracy.
• Basic understanding of databases and Management Information Systems (MIS).
• Strong analytical and problem-solving skills.
• Ability to work independently and meet deadlines under pressure.
• Good communication and teamwork skills.

Key Deliverables

• Accurate and timely data entry and MIS updates.
• Cleaned, validated, and de-duplicated datasets.
• Regular data quality and status reports.
• Updated beneficiary databases and project records.
• Timely support in reporting and dashboard preparation.

KNOWLEDGE / STUDIES / Diplomas

• Bachelor's degree (completed or in progress) in Computer Science, Information Technology, Statistics, Mathematics, Economics, Social Sciences, or a related field.
• Fresh graduates are encouraged to apply.
• Previous internship or volunteer experience in data management is an advantage.
• Proficiency in Microsoft Excel (formulas, filters, pivot tables preferred).
• Strong attention to detail and accuracy.
• Basic understanding of databases and Management Information Systems (MIS).
• Familiarity with KoboToolbox, ODK, Power BI, or similar tools is an advantage.
• Good analytical and problem-solving skills.
• Ability to work independently and meet deadlines.
• Strong communication and teamwork skills.