Export Documentation Officer

M.M Rice Mills is seeking an experienced Export Documentation Officer with a strong understanding of export procedures and shipping documentation. The ideal candidate will be responsible for preparing and managing all export-related documents to ensure compliance with international shipping regulations. This role requires meticulous attention to detail and the ability to coordinate efficiently with freight forwarders, customs brokers, and internal departments to facilitate smooth export operations. The position does not involve managing a team but demands excellent organizational skills and an in-depth knowledge of export documentation processes. The Export Documentation Officer will play a crucial role in supporting the company's global trade activities by ensuring that all paperwork is accurate, complete, and processed in a timely manner.

Responsibilities

Prepare export documentation including commercial invoices, packing lists, bills of lading, certificates of origin, and other shipping documents according to regulatory requirements.
Manage and maintain accurate records of all export documentation to ensure compliance with company policies and international trade regulations.
Coordinate with freight forwarders, customs brokers, and internal logistics teams to ensure timely and efficient shipment processing.
Verify the accuracy of export documents, ensuring all information matches export orders and shipping instructions.
Ensure export documentation complies with relevant export controls, customs regulations, and international trade laws.
Monitor export shipments and resolve any documentation-related issues or discrepancies promptly.
Assist in preparing documentation required for customs clearance and liaise with authorities as needed.
Maintain up-to-date knowledge of export regulations, shipping documentation requirements, and industry best practices.
Support audit processes by providing necessary export documentation and records when requested.
Continuously improve export documentation processes to increase efficiency and reduce errors.