• Process advance for travel requests and ensure that advance for the expense is duly signed by the employee and approved by a concerned manager.
  • Make necessary travel arrangements for employees according to the travel policy.
  • Verify that claim submitted by the employee is according to travel policy and ensure that the advance taken by the employee is appropriately adjusted against expenses.
  • Deal with insurance of vehicles.
  • Handle insurance claims office vehicles, theft or accidental case, and correspond with SRs and site office for necessary documents.
  • Process fleet cards request and maintain the proper record of all fleet cards respective to site offices.
  • Maintain proper records of administrative files for all PR correspondence between SRs and stakeholders.
  • Liaison between PR & SR office regarding requests for repair and maintenance of assets. 
  • Assist Manager Admin in the distribution of assets to SRs’ sites
  • Make purchase requisitions for assets and forward these to the procurement department after verification from the concerned manager and finance department.
  • Maintain and update assets list and code all new assets after handed over by the procurement department
  • Place orders for printing material.
  • Maintain and update administrative files. 
  • Maintenance & filing of all incoming & outgoing memos, emails, & other Admin-related correspondence.
  • Conduct routine office correspondence.
  • Any other duties as and when assigned by Manager Admin.

Job Details

Functional Area:
Total Positions:
2 Posts
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
Minimum Education:
Degree Title:
Bachelors in Business Administration /B.Com
Career Level:
Experienced Professional
4 Years - 5 Years (4-5 years of previous experience in similar post, preference will be given to candidates who have pr)
Apply Before:
Oct 13, 2022
Posting Date:
Oct 03, 2022
Diversity Inclusion:
We value diversity of our employees. All qualified applicants will receive fair consideration without regard to genders or socio-economic backgrounds.

Work Environment

Supervisor’s gender:
Percentage of female coworkers:

Nai Zindagi

N.G.O./Social Services · 51-100 employees - Islamabad

Since 1990 Nai Zindagi has been working with disfranchised groups of people affected by the use of drugs and associated harms to help them move from margins of society to center stage. Often people affected by poverty, social injustice, criminalization and stigma use drugs to cope with the harsh realities of life they are confronted with every day. Increasingly larger numbers of people now inject drugs and share syringes/needles resulting in sporadic epidemics of HIV/AIDS in different cities of the country. We believe in reaching out to the affected and often hidden communities and engaging them actively in developing strategies and programs that best meet their needs and are appropriate to their environment. We would encourage you to explore our web site to know more about the nature of our work and how you can help us reach out and support more people.

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