Octacer seeks a diligent and organized Office Administrator to manage daily office operations and ensure a smooth and efficient workplace environment. This role involves overseeing office supplies, coordinating with vendors and service providers, maintaining records, and providing support for employee-related administrative tasks. The ideal candidate works closely with a small team of two professionals, fostering teamwork to maintain cleanliness, safety, discipline, and overall administrative order in the office. The Office Administrator handles diverse responsibilities including managing visitors, coordinating meetings and events, overseeing office assets, preparing expense reports, and facilitating travel and accommodation arrangements as required. This position requires strong organizational skills, attention to detail, and the ability to communicate clearly with various internal and external stakeholders. Candidates must be located conveniently as the office is in DHA Phase 4, and commute difficulties may impact the ability to perform effectively.
Responsibilities

Manage day-to-day office operations to ensure a well-organized and smooth running workplace.
Maintain and monitor inventory for office supplies, stationery, and pantry items, placing orders as necessary.
Coordinate with vendors and service providers including internet, electricity, cleaning, and maintenance, ensuring timely follow-up on bills and payments.
Keep office records, files, and important documents up to date in both digital and physical formats.
Receive and manage visitors, telephone calls, emails, and courier or mail deliveries professionally.
Work collaboratively with Human Resources to monitor attendance, leave records, and provide comprehensive employee support.
Organize and arrange meetings, events, and necessary office arrangements such as seating, equipment setup, and refreshments.
Manage office assets and equipment efficiently, reporting any repair or replacement needs promptly.
Ensure the office environment is clean, safe, and disciplined at all times.
Prepare and maintain detailed reports and data related to administrative expenses and petty cash management.
Arrange travel, accommodation, and transportation as needed for staff or guest requirements.
Supervise and support the team of two administrative staff members, ensuring team objectives are met.
Perform additional administrative duties as assigned by management to support business functions.