Office Administrator

ALN Construction, a reputable custom home builder based in Canberra, Australia, has been delivering quality homes since 2016. We are a small, close-knit team seeking a highly organised Office Administrator to join us remotely from Pakistan. This role involves working in real time with our Canberra office to support our construction projects and ensure smooth administrative operations.

Key Responsibilities
- Manage email inboxes and calendars, responding professionally to clients, suppliers, and trades.
- Schedule and coordinate trades, deliveries, and inspections while maintaining up-to-date project timelines.
- Request supplier quotes, raise purchase orders, and monitor project variations.
- Process bills, send invoices and progress claims, and assist with financial reconciliations using Xero.
- Organise contracts, plans, permits, and maintain accurate project records.
- Utilise AI tools to draft documents, summarise information, prepare quotes, and streamline routine tasks.

Required Qualifications
- Minimum of 3 to 4 years of experience in office administration, preferably within the construction industry.
- Proficient in written and spoken English.
- Strong skills in Microsoft Office applications, including Outlook, Word, and Excel.
- Experience working with Xero accounting software.
- Comfortable using AI tools such as ChatGPT, Claude, or Copilot to enhance productivity.
- Highly organised with excellent attention to detail.

Preferred Qualifications and Benefits
- This is a full-time remote position based in Pakistan, working from home.
- Working hours are Monday to Friday, from 5:00 am to 1:00 pm PKT, allowing for free afternoons.
- The role includes a three-month probation period.
- Salary is competitive, paid monthly in PKR, and on time.
- Join a stable and established Australian construction company offering a long-term career opportunity.
- Work within a supportive and respectful team environment that values your contributions.
- Opportunities for professional growth as the company expands.

Candidates interested in this role are invited to apply through LinkedIn by submitting their CV. Please include responses to the following questions in your cover letter or application message, as applications without answers will not be considered:
1. Describe your construction administration experience, including specific tasks you have managed in Xero.
2. Explain how you use AI tools in your work, providing one concrete example.
3. State your expected monthly salary in PKR.

This position offers a unique chance to be part of a dynamic team while working remotely with flexible hours tailored to your lifestyle. If you meet the qualifications and are eager to contribute to a growing construction business, we encourage you to apply.