Office Assistant (Female)

Megaplus Pakistan is seeking a highly organized, proactive, and detail-oriented Office Coordinator to oversee daily administrative activities and ensure seamless communication across various departments. The ideal candidate will be responsible for maintaining accurate records, facilitating interdepartmental coordination, and supporting the smooth execution of routine office operations.

Key Responsibilities
- Coordinate daily office activities to maintain an efficient workflow across departments.
- Serve as a liaison between Sales, Procurement, Warehouse, Import, and other teams to ensure timely completion of tasks and effective communication.
- Maintain business records, correspondence, reports, and other essential documentation.
- Follow up with employees, clients, and departments regarding pending tasks, approvals, orders, and assigned activities.
- Prepare professional emails, letters, meeting notes, reports, and other business documents.
- Schedule meetings, coordinate appointments, and communicate arrangements to relevant participants.
- Maintain and update Excel sheets, trackers, and departmental records accurately.
- Coordinate with vendors concerning supplies, deliveries, and service-related matters.
- Track queries and follow up with service providers or departments to ensure timely resolution.
- Support management by preparing documents, collecting information, generating reports, and handling routine coordination tasks.
- Monitor pending activities and ensure deadlines are met by following up with relevant departments.
- Maintain confidentiality of company records, business information, and internal communications.
- Perform additional coordination-related duties as assigned by management.

Required Qualifications
- Bachelor’s degree in Business Administration, Computer Science, Supply Chain, Commerce, or a related field is preferred.
- 1 to 3 years of experience in office coordination, administration, or a similar role.
- Proficient in MS Office applications, especially Excel, Word, and Outlook/email.
- Excellent communication, follow-up, and interpersonal skills.
- Strong organizational and time-management abilities.
- Ability to coordinate effectively with multiple departments and manage competing priorities.
- Keen attention to detail and accuracy in documentation.
- Proactive in identifying and resolving routine operational issues.
- Professional attitude, reliability, and capability to work independently as well as part of a team.

Compensation and Work Location
The position offers a monthly salary ranging from Rs45,000 to Rs100,000. This role requires in-person attendance at the office.

Interested candidates are encouraged to apply through the designated job portal with an updated CV. This opportunity is ideal for professionals seeking to contribute to a dynamic team in a growing organization.

Key Skills
Office Coordination | Interdepartmental Coordination | Documentation | Reporting | MS Excel | Follow-ups | Communication | Record Management | Time Management