Office Assistant (Legal)

This opportunity is offered by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is a strategic national initiative aimed at strengthening Pakistan’s agri-trade ecosystem through improved regulatory oversight, facilitation, and modernization of food safety and trade processes. The successful candidate will join NAFSA’s foundational team and play a vital role in developing systems, processes, and institutional capabilities to support the organization’s mission.

Key Responsibilities

Provide clerical and administrative support to the Legal Directorate, including drafting and typing routine correspondence, formatting documents, and assisting with dispatch and receipt tracking under supervision. Maintain organized filing systems, both physical and electronic, for litigation case files, contracts, legal opinions, notices, and correspondence, ensuring proper indexing, version control, and easy retrieval.

Update and maintain case registers, hearing calendars, cause-list trackers, and contract/documentation logs as directed by the Legal Section Head. Assist in the preparation of hearing and meeting bundles by printing, scanning, photocopying, binding, and organizing pleadings, annexures, evidence documents, and reference materials. Ensure timely dispatch of these materials to counsel, courts, and other stakeholders as required.

Manage incoming and outgoing mail for the Legal Directorate, including recording, routing, follow-ups, and maintaining delivery acknowledgments when applicable. Support scheduling and logistics for meetings, hearings, and consultations by coordinating venues, circulating documentation, and maintaining basic minutes and action trackers as assigned.

Ensure strict confidentiality and secure handling of sensitive legal documents, including controlled access to files and proper custody of original documents. Perform any other duties assigned by the Legal Section Head, Deputy Director, or Director Legal in alignment with NAFSA’s mandate.

Required Qualifications

Intermediate education (equivalent to twelve years of schooling) or equivalent is required. A bachelor’s degree is preferred but not mandatory.

Experience

A minimum of two years of relevant office support experience is essential. Candidates should possess basic computer skills and be proficient in record-keeping. High levels of discretion and confidentiality are critical for this role.

This position offers the chance to contribute to a pioneering national initiative with a focus on enhancing Pakistan’s agri-trade and food safety framework. The role demands attention to detail, organizational skills, and the ability to work collaboratively within a dynamic legal team.

Interested candidates are encouraged to apply through official channels.