Office Assistant (Legal)

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is a strategic national initiative aimed at strengthening Pakistan’s agri-trade ecosystem through improved regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will join NAFSA’s foundational team and play a vital role in developing systems, processes, and institutional capabilities to support the organization’s mission.

Key Responsibilities

Provide clerical and administrative support to the Legal Directorate, including drafting and typing routine correspondence, formatting documents, and assisting with dispatch and receipt tracking under supervision. Maintain well-organized filing systems, both physical and electronic, for litigation case files, contracts, legal opinions, notices, and correspondence. Ensure proper indexing, version control, and easy retrievability of all documents.

Update and maintain case registers, hearing calendars, cause-list trackers, and contract/documentation logs as directed by the Legal Section Head. Support the preparation of hearing and meeting bundles by printing, scanning, photocopying, binding, and organizing pleadings, annexures, evidence documents, and reference materials. Ensure timely dispatch of these materials to counsel, courts, and other stakeholders as required.

Manage incoming and outgoing mail for the Legal Directorate, including recording, routing, following up, and maintaining delivery acknowledgements where applicable. Assist with scheduling and logistics for meetings, hearings, and consultations, including coordinating venues, circulating documentation, and maintaining basic minutes and action trackers as assigned.

Ensure strict confidentiality and secure handling of sensitive legal documents, including controlled access to files and proper custody of original documents. Perform any other duties assigned by the Legal Section Head, Deputy Director, or Director Legal that align with NAFSA’s mandate.

Required Qualifications

Education: Intermediate (12 years of schooling) or equivalent is required. A bachelor’s degree is preferred.

Experience: A minimum of 2 years of relevant office support experience is essential. Candidates should possess basic computer skills and be proficient in record-keeping. High levels of discretion and confidentiality are mandatory due to the sensitive nature of the work.

No additional preferred qualifications or benefits were specified for this role. The position offers an opportunity to contribute to a key national initiative focused on enhancing Pakistan’s agri-trade and food safety framework.