Office Assistant (Legal)

This opportunity is offered by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA), a strategic national initiative aimed at strengthening Pakistan’s agri-trade ecosystem. NAFSA focuses on enhancing regulatory oversight, facilitating trade, and modernizing food safety and trade processes. The selected candidate will join NAFSA’s foundational team and play a vital role in developing systems, processes, and institutional capabilities that support the organization’s mission.

Key Responsibilities:
- Provide clerical and administrative support to the Legal Directorate, including drafting and typing routine correspondence, formatting documents, and assisting with dispatch and receipt tracking under supervision.
- Maintain organized filing systems, both physical and electronic, for litigation case files, contracts, legal opinions, notices, and correspondence. Ensure proper indexing, version control, and easy retrievability of documents.
- Update and maintain case registers, hearing calendars, cause-list trackers, and contract/documentation logs as directed by the Legal Section Head.
- Assist in the preparation of hearing and meeting bundles by printing, scanning, photocopying, binding, and organizing pleadings, annexures, evidence documents, and reference materials. Ensure timely dispatch of these materials to counsel, courts, and other stakeholders.
- Manage incoming and outgoing mail for the Legal Directorate, including recording, routing, follow-ups, and maintaining delivery acknowledgements where applicable.
- Support scheduling and logistics for meetings, hearings, and consultations. This includes coordinating venues, circulating documentation, and maintaining basic minutes and action trackers as assigned.
- Ensure strict confidentiality and secure handling of sensitive legal documents, including controlled access to files and proper custody of original documents.
- Perform any other duties assigned by the Legal Section Head, Deputy Director, or Director Legal that align with NAFSA’s mandate.

Required Qualifications:
- Intermediate education (12 years) or equivalent is mandatory; a bachelor’s degree is preferred.
- Minimum of 2 years of relevant office support experience.
- Basic computer skills and proficiency in record-keeping.
- Ability to exercise discretion and maintain confidentiality in handling sensitive information.

This role offers the chance to contribute to a pioneering national initiative with a focus on improving Pakistan’s agri-trade and food safety infrastructure. The selected candidate will gain valuable experience working within a dynamic legal support environment and be part of a team dedicated to institutional strengthening and modernization.

Interested candidates are encouraged to apply through the official channels provided by Pakistan Single Window.