Office Assistant

Confidential Verified

Multiple Cities, Pakistan

Posted Sep 16, 2022 1210 views

PKR. 35,000 - 40,000/Month

Note: This is a tentative advertisement and all the positions are subject to donor’s and NOC approval. The number of vacancies may increase or decrease as per need. This recruitment is for an Emergency Project, the vacancy may close before the deadline.

Base Location: DI Khan

Field Area: Tank / DI Khan

Number of Positions: 02. Preference will be given to local candidates.

Gender: Male

Duration: Short Term (03 months) 

Salary Range: PKR 35,000 - 40,000

Reports to: Assistant Supply Chain & Services Officer

Job Purpose: To support day to day activities of Supply Chain and look after SC related documentation and its record keeping, feet related matters, Office support, handling of supplies, works and services & Photocopying.

Key Accountabilities:

The job holder is accountable for fulfilling his / her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and team members.

Main Responsibilities

  • Operate the photocopier, copying, spiral bindings and maintaining of department records
  • Supervision of the support staff - cleaner, cook, office boy in daily activities
  • Responsible for preparing conference room for all meetings, arranging necessary food/refreshment, stationary and other relevant things during meetings through supervising support staff.
  • Monthly petty cash payment documentations and VMS entries in the system included review of log books on daily basis
  • Keeping record of SC related documents and files.
  • Preparing staff communication bills and collecting monthly utilities bills and processing these timely
  • Ensure that office tube lights, bulbs, AC repairs, water leaks etc. are checked on routine basis and make sure their maintenance on timely basis.
  • Ensure that office supplies are in stock.
  • Checking of log books maintained by drivers on fortnight basis.
  • Accommodation/Mess arrangement of office staff and guests as per Organization’s policy
  • Provide assistance to all departments
  • Facilitation in case of seminars, conferences and interviews for Organization’s promotion purposes
  • Coordination with concerned team leads for the provision of necessary NOCs related documents

Person Specification: It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

Qualification: At least Higher Secondary School Certificate preferably Bachelor’s Degree

Experience: At least 02 years of relevant experience with Intermediate / 01 year with Bachelor Degree with national/international NGO.

Language: Urdu, English and local languages

Preferred Skills:

  • The candidate shall be computer literate and having good skills of MS office, MS excel and power point.
  • Office Support, Handling of Supplies, Works and Services & Photocopying
  • Good interpersonal skills.

"Please note, the organization is only able to accept applications from candidates who are eligible/allowed to work in the Pakistan."

Job Details

Functional Area:
Total Positions:
2 Posts
Job Shift:
First Shift (Day)
Job Type:
Supply Chain & Services
Job Location:
Minimum Education:
Degree Title:
At least Higher Secondary School Certificate preferably Bachelor’s Degree
Career Level:
Entry Level
Minimum Experience:
1 Year (At least 02 years of relevant experience with Intermediate / 01 year with Bachelor Degree with national/international NGO.)
Apply Before:
Sep 24, 2022
Posting Date:
Sep 16, 2022

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